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Job ID: 206326

Senior Staff Assistant for Business Services
University at Buffalo, The State University of New York


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Date Posted Feb. 27, 2023
Title Senior Staff Assistant for Business Services
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department SAAP Dean's Office
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 

Position Summary

The University at Buffalo School of Architecture and Planning seeks to hire an experienced professional to serve as a Senior Staff Assistant. This position would be responsible for facilitating procurement and reimbursements, as well as providing support to some human resource functions in the School. The successful candidate will have strong attention to detail, be highly organized, work independently with the ability to multi-task, and exercise critical thinking to provide sound analysis. This position reports to the Director of Personnel and Finance in the School of Architecture and Planning.

In this position, you can expect to provide centralized support for the entire School and will perform a variety of duties that include:

    • Analyzing requests to effectively purchase requested commodities and services, ensuring compliance with purchasing thresholds and allowable use of funds policy across all funding sources
    • Supporting and implementing purchasing for all aspects of school operations including School-wide, Departmental, Administrative, and Faculty Start-Up spending, and donor-funded initiatives
    • Performing reconciliations in a timely manner
    • Supporting all aspects of employee and non-employee travel for the School
    • Assisting with faculty, staff, and students with preparation and submission of Concur Travel and Expense Reimbursement requests
    • In coordination with UBO and Director of Personnel and Finance, drafting and distributing communications to faculty and staff to increase awareness of relevant university and unit financial policies
    • Supporting the School’s transition to and implementation of the online Performance Program management (POP) software
    • Assisting with the hiring process for faculty, staff, temp service employees, including TA/GAs, adjunct hires and student assistants, on an as-needed basis
    • Other duties as assigned

 

 
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Must meet at least one of the following degree requirements:
  • Bachelor’s degree with 2 years of experience
  • Master’s degree
  • Professional certification with no experience

Preferred Qualifications

  • Experience with UB travel, reimbursement and procurement processes and systems such as ShopBlue, Concur, and eReq
  • Understanding of State, RF, and UBF and their respective purchasing policies and guidelines

 
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