Staff Assistant – The Fletcher School – (20001216)
This is a 46-week appointment. Six weeks each year (typically July 1 to August 15) are unpaid leave. Also, this role will require working commencement weekend, and assist with annual Convocation ceremony each year.
The Fletcher School of Law and Diplomacy is the united states’ first professional graduate school of international affairs. Since 1933 Fletcher’s multi-disciplinary education in international relations, law, and business, has prepared the world’s leaders to become innovative problem-solvers in government, private sector, and non-governmental organizations. The Fletcher School seeks to fulfill its mission in the most environmentally sensible way possible. We are also committed to increasing the diversity of our administrative staff. Members of under-represented groups are strongly encouraged to apply.
The Finance and Administration department encompasses all administrative functions for The Fletcher School including finance, personnel management, research administration, faculty affairs and faculty support, payroll, convocation and commencement, facility improvements and maintenance, the student dormitory, and the administration of Veterans Administration education benefits.
Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem solving for students, faculty, staff and other constituents. S/he will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including (but not limited to) organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. S/he will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design. Provides administrative support to faculty search committees. Provides backfill support to the Fletcher School Receptionist\Staff Assistant and other school administrative support staff in the event of overflow of work or in the event of absences. Serves as Receptionist\Staff Assistant for the Fletcher School complex at least one hour each week. While the primary responsibility of the Staff Assistant is to provide administrative support to several faculty members who teach and engage in other academic and research activities, this description is not intended to be all-inclusive. The employee may perform other duties as assigned to meet the ongoing needs of the organization. This is a 46-week appointment. Six weeks each year (typically July 1 to August 15) are unpaid leave.
High school diploma/GED and 2-4 years of administrative experience or college degree with 1-3 years’ experience.
Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge.
Bookkeeping or basic accounting knowledge.
Strong organizational and interpersonal skills.
College degree with 3-5 years of experience supporting college/university faculty preferred.
Intermediate to advanced skills in Microsoft Excel preferred.
Experience providing support to grant-funded programs preferred.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.