Position: Administrative Assistant Location: Chemical Engineering Department
Status: Full Time, Non-Emexpt
In keeping with the President’s commitment to Tuskegee University becoming an "Outcomes-Oriented University," the ideal Administrative Assistant will possess the willingness to use their expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.
Essential Job Duties and Responsibilities
Operate PC with Office software (excel, Microsoft word, etc.)
Respond to phone calls and general inquiries
Type letters and reports; prepare and follow-up purchase requisitions, check requests, institutional vouchers and receiving tickets
Maintain files and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items
File and maintain invoices from sub-awarding institutions on research grants
Keep track and follow up on payment to vendors, sub-awarding institutions
Make travel arrangements for faculty, staff and students
Copy and collate materials
Maintain an inventory of office and lab equipment
Order office supplies as needed
Deliver and accept mail on campus, when needed
Assist in processing tuition payments and student payroll
Perform other job-related duties as assigned by the Dean of College of Engineering, Department Head and Faculty
Knowledge of basic language skills, including grammar, punctuation and spelling rules
Excellent interpersonal skills
Ability to operate various office machines – calculator, copier, PC, fax machine, etc.
Knowledge of Microsoft Excel, Word and PowerPoint
High school graduate or equivalent, supplemented by typing and business secretarial courses or experience
Prior administrative skills required
Commensurate with education, training, and experience.
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, (3) to (5) reference (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.
THE POSITION IS FOR U.S. CITIZENS ONLY.