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Job ID: 205177

Project Processing Archivist - Bancroft Library
University of California Berkeley

Date Posted Feb. 7, 2023
Title Project Processing Archivist - Bancroft Library
University University of California Berkeley
Berkeley, CA, United States
Application Deadline 02/05/2024
Position Start Date Available immediately
  • Professional Staff
  • Library

Project Processing Archivist - Bancroft Library

Position overview Position title: Assistant/Associate Librarian - Temporary Status
Salary range: $ 63,406 - $ 72,442 -- The posted UC academic salary scales ( set the minimum pay determined by rank and/or step at appointment. See the following table(s) for the salary scale(s) for this position []. Off-scale salaries' and other components of pay, which would yield compensation that is higher than the published system-wide salary at the designated rank and step, are offered when necessary to meet competitive conditions.

Percent time: 100%

Anticipated start: April 1, 2023

Position duration: Two years

Application Window
Open date: February 5, 2023

Most recent review date: Monday, Feb 20, 2023 at 11:59pm (Pacific Time)
Applications received after this date will be reviewed by the search committee if the position has not yet been filled.

Final date: Monday, Feb 5, 2024 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

The University of California, Berkeley, is seeking a Project Processing Archivist to support a two-year Mellon Foundation funded project to process and promote archival collections relating to women and poetry at The Bancroft Library. Among the collections included in the project are the papers of poets Mary Fabili and Aya Tarlow, ruth weiss, Daisy Zamora, Red Jordan Arobateau, and Renee Gregorio, as well as the records of presses such as Post Apollo Press, Poetry Flash, and City Lights Books. The successful candidate employs archival standards, tools, and best practices, including inclusive description, to provide access to collections containing materials in a range of formats, including audiovisual and digital. The successful candidate also applies effective project management strategies and communicates clearly with project stakeholders.

The Environment

The UC Berkeley Library is an internationally renowned research and teaching facility at the nation's premier public university. A highly diverse and intellectually rich environment, Berkeley serves a campus community of 30,574 undergraduate students, 11,336 graduate students, and 1,525 faculty. The Library comprises 20 campus libraries, including the Doe/Moffitt Libraries, The Bancroft Library, the C.V. Starr East Asian Library, and numerous subject specialty libraries. With a collection of more than 12 million volumes and a collections budget of over $15 million, the Library offers extensive collections in all formats and robust services to connect users with the collections and build their research skills. Discover more about our collections and services at the UC Berkeley Library website.

The Bancroft Library of the University of California, Berkeley, is one of the largest and most heavily used libraries of rare materials in the West. Its holdings include more than 800,000 volumes, 210 million manuscript items, 9 million photographs and other pictorial materials, 86,000 microforms, 9.4 million digital files, and 25,000 maps, as well as numerous other categories of unique material. The two largest collections are the Bancroft Collection of Western and Latin Americana and the Rare Books Collection. The archival and rare book materials of the Magnes Collection of Jewish Art and Life are also part of the Bancroft holdings. The Bancroft is home to three research groups: the Oral History Center (formerly the Regional Oral History Office), the Mark Twain Papers, and the Center for the Tebtunis Papyri. The Bancroft Library is an active center of teaching and research. Supporting the programs of about 30 campus departments annually, it mounts a regular series of public exhibitions, roundtable lectures, and open houses. For additional information, please visit the Bancroft Library website.


The Project Processing Archivist will be responsible for processing approximately 350 linear feet of archival material relating to women and poetry at the University of California, Berkeley within the Technical Services Division of The Bancroft Library. This position will participate in regular departmental activities in addition to their primary responsibility of archival processing.

Responsibilities include:

  • Archival processing of analog, born-digital, and hybrid archival collections
  • Applying tools used in the special collections and archival communities (e.g., ArchivesSpace, Alma/Primo, Digital Asset Management Systems, FTK, ePADD, BitCurator)
  • The Project Processing Archivist will work under the direction of the Head of Archival Processing and oversee the work of student library employees as needed. The Project Processing Archivist will work in consultation with Bancroft curators, public services staff, acquisitions staff, other archivists, and Library IT staff, as well as donors and researchers.
  • Assisting in planning a public research symposium and public "Lunch Poems" readings related to the processed collections in year two of the grant.
  • Assisting with preparation of social media posts, a research guide related to the processed collections, and potential conference papers and presentations.

The UC Berkeley Library is committed to supporting and encouraging a multicultural environment and seeks candidates who can make positive and imaginative contributions in a context of ethnic and cultural diversity.

UC professional librarians are academic appointees and are represented by an exclusive bargaining agent, the University Council - American Federation of Teachers (UC-AFT). This position is in the bargaining unit.

Librarians are entitled to appropriate professional development leave, vacation leave, sick leave, and all other benefits granted non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.

UC Berkeley Library Website:

Bancroft Library Website:

Basic qualifications (required at time of application)
Advanced degree or enrolled in an advanced degree program.

Additional qualifications (required at time of start)
Advanced degree.

Preferred qualifications

  • Master's degree from an American Library Association (ALA) accredited institution program or equivalent international degree
  • One year of experience processing archival materials, which can include paraprofessional, student or internship experience;
  • Formal coursework or training in archival management and theory;
  • Familiarity with anti-racist archival theory and inclusive description;
  • Knowledge of efficient archival processing guidelines and procedures.
  • Knowledge of MARC, EAD, and DACS
  • Knowledge of ArchivesSpace, bibliographic catalogs, and other collection information management systems
  • Demonstrated analytical, documentation, and communication skills

The Bancroft Library is most interested in finding the best candidate for the job and recognizes that the successful candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet all of the preferred qualifications/experiences listed above.

Application Requirements

Document requirements

  • Curriculum Vitae - Your most recently updated C.V.
  • Cover Letter
  • Statement on Contributions to Advancing Diversity, Equity, and Inclusion - Statement on your contributions to diversity, equity, and inclusion, including information about your understanding of these topics, your record of activities to date, and your specific plans and goals for advancing equity and inclusion if hired at Berkeley (for additional information go to

Reference requirements

  • 3 required (contact information only)

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Help contact:

Campus Information

Diversity, equity, inclusion, and belonging are core values at UC Berkeley. Our excellence can only be fully realized by faculty, students, and academic and non-academic staff who share our commitment to these values. Successful candidates for our academic positions will demonstrate evidence of a commitment to advancing equity, inclusion, and belonging.

The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see:

In searches when letters of reference are required all letters will be treated as confidential per University of California policy and California state law. Please refer potential referees, including when letters are provided via a third party (i.e., dossier service or career center), to the UC Berkeley statement of confidentiality prior to submitting their letter.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs - With Updated Interim Amendments. All Covered Individuals under the policy must provide proof of receiving the COVID-19 Vaccine Primary Series or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, Religious Objection, and/or Deferral based on pregnancy or recent COVID-19 diagnosis and/or treatment) no later than the applicable deadline. All Covered Individuals must also provide proof of receiving the most recent CDC-recommended COVID-19 booster or properly decline such booster no later than the applicable deadline. New University of California employees should refer to Exhibit 2, Section II.C. of the SARS-CoV-2 (COVID-19) Vaccination Program Attachment for applicable deadlines. All Covered Individuals must also provide proof of being Up-To-Date on seasonal influenza vaccination or properly decline such vaccination no later than the applicable deadline. Please refer to the Seasonal Influenza Vaccination Program Attachment. (Capitalized terms in this paragraph are defined in the policy.) Federal, state, or local public health directives may impose additional requirements.

Positions that are represented by a collective bargaining unit or agent have particular contracts. For more information, please refer to the relevant contract: Lecturer (IX) contract, Postdoctoral (PX) contract, Academic Researcher (RA) contract, and Librarian (LX ) contract. Questions about represented positions can be directed to the hiring unit.

Job location
Berkeley, CA

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