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Job ID: 167167

Administrative Officer (7377U) - CITRIS Health
University of California, Berkeley


Date Posted Sep. 14, 2021
Title Administrative Officer (7377U) - CITRIS Health
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 


Administrative Officer (7377U) - CITRIS Health

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: 9/27/21

Departmental Overview

CITRIS is a four-campus institute comprising the Berkeley, Davis, Santa Cruz, and Merced campuses of the University of California. In addition to the Colleges of Engineering on these campuses, numerous other academic departments (e.g., UC Davis Medical Center, The UC Berkeley Schools of Information and Public Health, the Haas School of Business, UC Santa Cruz's Engineering and Center for Sustainable Energy and Power Systems, UC Merced's Healthcare Services and Research Institute and many others) are involved in the research at CITRIS.

CITRIS Health has launched two large new projects in the rapidly expanding digital and telehealth sphere and requires an Administrative Coordinator to help coordinate them. Details on the two projects: The Lighthouse program is a targeted response for vulnerable older adults residing in congregate living settings through the development and implementation of a rapidly deployable and scalable program that provides telehealth, internet accessibility and digital literacy training to improve access to health care services and communication, ultimately leading to improved health, engagement, information, safety and well-being for older adults.

The ACTIVATE Program (Accountability, Coordination, and Technology In the Valley to Achieve Transformation and Equity) was launched to rapidly design and deploy an innovative, evidence-based, sustainable telehealth program that will benefit vulnerable populations in rural and agricultural communities, and that can be easily replicated and scaled across California and the US. This project provides an actionable, measurable, and proactive set of solutions to address many of the health/mental health challenges encountered by vulnerable populations in rural and agricultural communities due to the COVID-19 crisis.

The Administrative Officer, CITRIS Health plays a critical role in the successful day-to- day operations of CITRIS Health to ensure the success of its research and development projects and activities. This position provides a high level of administrative support to the CITRIS Director Health, Associate Director Health as well as support for all CITRIS Health initiatives. The CITRIS Director Health and Associate Director Health will also rely on the incumbent to manage calendars, perform complex administrative tasks, documentation preparation and management, event support, and basic financial tasks for CITRIS Health.

The position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. The position also requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed. This person will be arranging meetings and supporting events which include high profile attendees, and a significant level of confidentiality and decorum is required.

Responsibilities

*************************This is a two-year contract****************************

40% Administrative Management - Manages, plans and administers a range of administrative operations for CITRIS Health. Administrative operations include:

- Purchasing management, to include opening POs for contractors and monitoring invoicing.
- Coordinates and participates in a variety of human resources activities for CITRIS Health.

**With limited advice and input from the CITRIS Finance Manager:

- Develops budgets and financial reports, which may be complex.
- Monitors intercampus fund transfers.
- Prepares expense reports and reimbursements.
- Assists in the preparation of financial journals and other basic financial tasks.

40% Leadership Support - Provides professional and administrative support to the CITRIS Director Health and Associate Director Health to include:

- Maintains CITRIS Health Director calendar and coordinates CITRIS Health project schedules.
- Coordinates with CITRIS Health Program Managers regarding project activities, CITRIS activities and cross University activities.
- Arranges meetings for the CITRIS Director Health and for other CITRIS Health initiatives, including high profile attendees.
- Drafts, transcribes, proofreads, edits, and maintains correspondence, reports, and meeting minutes. Responds to written inquiries.
- Assists in report and presentation preparation, support report preparation and submission, including technical editing, proofing, citations for CITRIS Health.
- Performs advanced word processing and desktop publishing and prepares and edits documents, including reports, memos, letters, and electronic mail, with Microsoft Office applications and other software programs.
- Provides input into non-technical portions of grant and contract proposals.

20% Event, Meeting and Communications Support:

- Supports presentations and PowerPoints as well as coordinating presentation schedules.
- Supports website content and management.
- Assists in social media, newsletters, webinars, events, for CITRIS Health initiatives events and internal/external meetings.
- Coordinates and prepares agendas for CITRIS Health initiative meetings.

Required Qualifications
  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Solid knowledge of common University-specific computer application programs.
  • Ability to use discretion and maintain confidentiality.


Preferred Qualifications
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.
  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
  • Bachelor's degree in related area and / or equivalent experience / training.


Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
  • The salary range designated for this position: $85,000 - $101,500; however, starting salary will be commensurate with experience.
  • This is a two-year contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley.


Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=23983&PostingSeq=1

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