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Job ID: 222594

Enrollment and Academic Operations Coordinator (4522U), Department of Chemistry - 58832
University of California, Berkeley

Date Posted Sep. 29, 2023
Title Enrollment and Academic Operations Coordinator (4522U), Department of Chemistry - 58832
University University of California, Berkeley
Berkeley, CA, United States
Department Chemistry
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
    Professional Staff
  • Educational Services

Enrollment and Academic Operations Coordinator (4522U), Department of Chemistry - 58832

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

UC Berkeley was rated the number one public university in the US for 2022, with the Department of Chemistry rated the best program for chemistry in the world in 2019. Since 1946, UC Berkeley has won 8 Nobel Prizes for Chemistry, our most recent was awarded in 2020.

The Department of Chemistry is seeking a new Enrollment and Academic Operations Coordinator to support our top-rated instructional program in undergraduate and graduate chemistry. This position will be responsible for enrollment management and general logistical support for courses, seminars, and special events, taking into consideration information from multiple stakeholders, including faculty, advisors, and budgetary considerations. About 25% of this position is also devoted to supporting the Instructional Unit in HR matters related to hiring and retaining non-ladder ranked Lecturers.

Join us in our mission to advance society through education and create greater diversity and inclusivity in STEM.

Application Review Date

The First Review Date for this job is: October 12, 2023

For full consideration, please apply no later than October 26, 2023


Enrollment Management:

  • Collects, analyzes, and provides statistics on enrollment trends to department management, allowing department to make informed decisions on course offerings and staffing.
  • Manges student enrollment for efficient use of classroom space and resources, and ensures students are enrolled based on established priorities.
  • Follows direction of the ISF Supervisor on enrollment policy.
  • Sets up enrollment limits, seat reservations, and other course restrictions.
  • Ensures that these parameters are set before enrollment begins to allow some aspects of enrollment management to proceed automatically.
  • In consultation with faculty, drops no-shows and replaces them with the highest-priority waiting-list students.
  • Communicates enrollment policies to faculty and visiting scholars.
  • Consults with faculty on enrollment needs specific to their course.
  • Communicates with University Extension on concurrent enrollment trends, communicates UNEX concurrent enrollment trends to instructional unit and makes recommendations to enrollment procedures to meet demand.

Course Staffing:

  • Recommends to instructional unit reader assignments based on demand from faculty.
  • Carries out initial screening of reader candidates to fulfill excess grading needs for both exam and routine course support.
  • Supports TA assignment process.

Exam Delivery:

  • Orders copies of exams, organizes exams by room, ensures additional materials are provided, assists TAs and faculty in administering exams, and supports hiring of readers and exam proctors.

Administrative Support:

  • Locates and allocates necessary technologies for course support.
  • Ensures instructional unit is adequately stocked with necessary teaching materials.
  • Provides support to faculty and staff to conduct meetings in the unit: ensures meals and materials are ordered, meetings are scheduled with appropriate rooms, informational materials are provided, attendees are invited, and agendas are set.

Academic Personnel:

  • Under general supervision, provides advice and guidance on documented non-academic senate Lecturer compensation programs, academic personnel policies and procedures to the Vice-chair of Instruction.
  • Supports Lecturer search committees to help maintain compliance with AP procedures: job descriptions are reviewed, approved and posted by responsible parties, search plans are in place, committees are established and members are sufficiently trained and informed on policies and procedures.
  • Provides information to Lecturers concerning HR processes, benefits criteria and eligibility, and clear-cut visa matters.
  • Prepares academic review cases for Lecturers by ensuring Lecturers have all necessary materials for their case, advises on additional materials that may be included, assembles review committees, ensuring review committees are trained and informed of relevant policies and procedures for campus and UC system AP procedures, and Lecturers are informed of all tasks required of them for their review.
  • Supports Lead AP Analyst in recruitment activities for ladder-rank faculty.

Required Qualifications

  • Knowledge of and/or ability to apply / interpret organization and college policies and procedures which govern academic HR and Instruction.
  • Knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.
  • Knowledge of organization's human resource management system (HRMS) and Student Information Systems and other related business software programs and systems.
  • Knowledge of unit academic culture and educational goals of discipline(s) served.
  • Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.
  • Skills to communicate effectively, both verbally and in writing.
  • Interpersonal skills to work with department senior management, faculty, and students.
  • Bachelor's degree in related area and / or equivalent experience / training

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $26.05 - $35.01.

  • This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
  • This position is non-exempt and paid bi-weekly.

How to Apply

To apply, please submit your resume and cover letter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

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