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Job ID: 172765

Records Management & Access Administrator, Policy and Operational Excellence
University at Buffalo, The State University of New York

Date Posted Nov. 17, 2021
Title Records Management & Access Administrator, Policy and Operational Excellence
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Policy and Operational Excellence
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Admissions/Student Records/Registrar
    Administrative Support/Services

Position Summary
The Office of Policy, Compliance and Internal Controls at the University at Buffalo is seeking a Records Management and Access Administrator. This person must have the ability to manage the daily flow of FOIL requests and responses. This position will also manage record retention requests for the university including assisting the Records Access Officer with the enforcing records management guidelines and providing direction to Record Coordinators. The candidate will also assist the Director of Policy, Compliance and Internal Controls in assessing and mitigating risks associated with protecting data on both electronic and physical records. This position will be assigned various projects that fall under the prevue of Policy, Compliance and Internal Controls based on capacity and ability. Job duties include but are not limited to:

Coordinate the FOIL process from the initial receipt of the request through providing a timely, comprehensive response that is in compliance with the FOIL law.
Consult with the Records Access Officer on complex FOIL requests or those requiring significant redaction.
Collaborate with campus departments to identify and obtain responsive documents for FOIL requests.
Redact information protected by the Personal Privacy Protection Law and other sensitive information exempt from disclosure under FOIL prior to release.
Respond to unions for any request made pursuant to the Taylor Law.
Support a records management program that ensures data security and compliance with records management requirements.
Provide consultation for departments regarding records management concerns and encourage annual record maintenance across campus.
Coordinate the proper retention or disposition of records at the University.
Participate in or initiate policy development when necessary and appropriate as a subject matter expert.
Remain up to date on current legislation or events related to Records Management and FOIL.
Excellent attention to detail and organizational skills.
Effective verbal and written communication skills.
The ability to manage multiple time-sensitive projects, and to coordinate with various parties to help complete them.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
Bachelor’s Degree with 2 years of experience
Knowledge of Microsoft Office Products
Strong written and oral communications
Preferred Qualifications
2 + years of experience with legal, compliance operations and/or document management (strongly preferred)

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