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Job ID: 184345

Operations Manager, SPHHP Dean's Office
University at Buffalo, The State University of New York

Date Posted Apr. 22, 2022
Title Operations Manager, SPHHP Dean's Office
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department SPHHP Dean's Office
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Facilities/Maintenance/Transportation

Position Summary
The Operations Manager is an integral part of the School of Public Health and Health Professions’ (SPHHP) operations team. They will provide a broad range of professional administrative support on all the roles and responsibilities of the Associate Dean for Strategy, Planning, and Operations, with a specific focus on autonomously managing the day-to-day needs for the School’s space and facilities.

As our primary facilities manager, the Operations Manager will oversee all space assigned to the School by serving as a primary contact for facilities related issues. Specific duties include, but are not limited to:

Proactively reviewing SPHHP spaces, assisting with the identification and management of regular maintenance and upgrades
Regularly identifying, reporting, managing, and following up on requests for service by UB Facilities
During construction and renovation projects, overseeing on behalf of, and reporting progress to, SPHHP leadership
Keeping consistent records of all space assigned to the SPHHP, and is responsible for the accurate completion of the annual physical space inventory
Ensuring all University assets within the SPHHP are properly reported and maintained
Coordinating recycle, reuse, and disposal services
Ensuring building security including access, surveillance, safety, and emergency preparedness and response.
Assisting with major school events, especially as it relates to scheduling, space preparation, and close out.

This self-starting, customer service-focused individual must be able to collaborate with and support multiple members of the School and University, participating wherever necessary to ensure smooth and efficient operations, as well as continuously analyzing the work and identifying areas for improvement. They must be able to multitask across several projects, triaging as necessary, and ensuring consistent follow-up and follow-through.

About the School:
UB’s School of Public Health and Health Professions offers programs at every degree level and is the home to five departments; biostatistics, community health and health behavior, epidemiology and environmental health, exercise and nutrition sciences, and rehabilitation science. It is one of only a few schools across the country that includes health-related professions as an integral component of the public health educational and research system. Faculty and students engage in research and community activities designed to improve the health of populations, communities, and individuals. The SPHHP is located on the South Campus of University at Buffalo. For more information about the school, visit our website.

About the University:
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

About the Buffalo/Niagara region:
Buffalo is the second-largest city in New York State and is located on the shores of Lake Erie, upriver of the majestic Niagara Falls. Buffalo – the City of Good Neighbors – is undergoing a renaissance with a rapidly growing economy, vital academic health sciences center, and affordable cost of living. The Western New York educational system is excellent. Buffalo-Niagara is a region of 1.2 million people, world-class art galleries and museums, a comprehensive city-wide system of parks and green space, a vibrant theater and music community, and major and minor league sports teams.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
Bachelor’s degree with 2 years of experience. Equivalent combination of education and experience may be substituted for the degree.
Preferred Qualifications
Experience in an academic setting working in operations and/or facilities management
Experience with UB operations and facilities
Competence in creating, maintaining, and reporting data
Demonstrated ability to manage projects independently with minimal supervision
Demonstrated skills in customer service and professionalism

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