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Job ID: 167168

Administrative Officer - CERC-WET (7377U) - CoE Research/CERC-WET
University of California, Berkeley

Date Posted Sep. 14, 2021
Title Administrative Officer - CERC-WET (7377U) - CoE Research/CERC-WET
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Administrative Officer - CERC-WET (7377U) - CoE Research/CERC-WET

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: 9/27/21

Departmental Overview

The University of California, Berkeley, in partnership with Lawrence Berkeley National Laboratory and four UC campuses - UC Irvine, UC Davis, UC Merced and UCLA are concluding a five-year, multi-million dollar international research consortium that tackled water-related aspects of energy production and use. The partnership was funded by the U.S. Department of Energy (DOE). DOE has selected the University of California, Berkeley to lead the consortium in a new technical track under the U.S.-China Clean Energy Research Center (CERC) that addresses water-related aspects of energy production and use. TheCERC consortium will bring in additional cost-share funding to exceed DOE funding of $12.5 million, and work with their Chinese counterparts to bolster collaborative efforts to ensure energy, water, and environmental security and combat climate change. The Chinese Ministry of Science and Technology, with its consortium partners, has pledged an equivalent amount of resources, bringing the total bilateral effort to more than $50 million over 5 years. The CERC-WET program also built significant relationships with industrial research partners at energy companies and utilities.

The CERC-WET Administrative Officer will use skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a multi-campus research center with international partners. The position will report to Prof. Ashok Gadgil, director of the CERC-WET center. The AO3 will work to independently plan and execute multi-campus conferences and events; organize meetings with partners in China using various webinar platforms; collect information needed for narrative reporting and review progress of work agains milestones established for the project; collect project data as required by Dept.of Energy.


50% Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program. This position will manage close-out activities related to a federal award. Duties will include communication with dozens of PIs regarding completion of milestones and synthesizing information into reports to sponsors. The position will also require communicating with multiple UC campuses to finalize closeout process.

30% Provides input into non-technical portions of grant and contract proposals. The incumbent will take results from Department of Energy-sponsored research and assist PI's with identifying new funding opportunities. This may included working with state and federal government relations and preparing outreach or "leave-behind" materials for PIs.

20% Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents. The CERC-WET website will be updated to reflect the closure of project and ensure all publications and talks are properly posted. The site will also be updated to include one-page summaries of accomplishments in project.

Required Qualifications

This is a part-time (50%), one-year contract position
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Ability to use discretion and maintain confidentiality.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

Preferred Qualifications
  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
  • Solid knowledge of common University-specific computer application programs.
  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
  • Master's degree preferred.

Salary & Benefits
  • The hourly salary range designated for this position: Up to $33.53 ($70,000 anually); however, starting salary will be commensurate with experience.
  • 50% part-time contract position. Salary will be prorated.
  • This is a one-year, part-time contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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