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Job ID: 156921

Program Manager UC Berkeley Changemaker - Oakland Program (4169U) - 16997
University of California, Berkeley


Date Posted Apr. 5, 2021
Title Program Manager UC Berkeley Changemaker - Oakland Program (4169U) - 16997
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administrative Support/Services
    Educational Services
 
 


Program Manager UC Berkeley Changemaker - Oakland Program (4169U) - 16997

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: April 15, 2021

Departmental Overview

UC Berkeley Extension is the continuing education branch of the University of California, Berkeley. Extension offers more than 2,000 courses per year in a variety of subjects both online and in the classroom. Extension's administrative departments and units include student records (transcripts), registration, scheduling, international student services, facilities, financial services, and the cashier's office. In addition to the main Berkeley center, it has responsibility for the maintenance and operation of regional centers in San Francisco (Spear Street), and Belmont and other leased facilities in the San Francisco Bay Area.

This position manages the academic and administrative operations for the UC Berkeley Changemaker-Oakland program, a brand-new program designed for 200 incoming first-year Berkeley students. Oversees academic quality, instructor relations, course scheduling, assessment, disciplinary processes, reporting, and inter and intra-department communications. Designs, conducts, promotes, and supports undergraduate learning and works alongside student advisor. Works closely with UC Berkeley departments and schools to research and assess educational needs and interests for first-year undergraduates. Develops programs, materials, and learning approaches accordingly, incorporating technology when appropriate. Establishes and maintains excellent relations with campus administrative departments, including the Office of Undergraduate Admissions, Residential Life, and the Registrar. Also manages student recruitment and admissions, co-curricular programming, student orientation and events, budgeting, and finance. This program will be based on the campus of Mills College in Oakland.

The Berkeley Changemaker curriculum focuses in three areas critical thinking, communication, and collaboration to develop greater capacity for agency and impact in graduate's lives. Berkeley Changemaker is as much a community as it is a curriculum, and this role is important for making that sense of community felt by all.

Responsibilities
  • Establishes evaluation criteria for measuring desired results and impact. Student Experience and Co-Curricular Planning.
  • Consults with and works alongside the program's academic advisor to ensure consistent application of policy.
  • Designs and implements workshops for students (exploring undergraduate majors, study skills, etc.)
  • Helps build a strong sense of community among students in the program.
  • Works closely with residential life staff to ensure alignment between academic program and campus life.
  • Uses considerable discretion to determine methods and procedures for current and new course offering and topics.
  • Implements and administers program and relevant campus policy; interprets University, college (Letters and Science and College of Natural Resources) and program requirements, and may adjust or write policies and procedures either independently or in consultation with Extension or campus expert.
  • Works with leadership to update courses to keep them in compliance with campus academic practice and policy; keeps abreast of academic policy within the colleges and its impact on the program's academic policy and student services.
  • Plans and develops programs and curriculum, and adjusts existing courses and curriculum in an accredited and / or certified public education environment.


Curriculum Planning and Implementation:
  • In consultation with campus departments and schools and with the Assistant Dean, determines program curriculum and course offerings.
  • Coordinates with campus departments to ensure close alignments between FPF courses and their campus counterpart.
  • Oversees new course and instructor approvals with campus departments.
  • Assists the Department Director with new instructor recruitment.
  • Establishes course schedules, optimizing facilities usage.
  • Actively participates in long-range strategic planning for the program, staying abreast of curricular trends and policy on the main campus, making adjustments to FPF curriculum and policy as needed.
  • Recruits, selects, orients, evaluates and supervises qualified accredited and / or certificate instructors.
  • Manages academic quality improvement processes, including setting standards for course evaluation.
  • Evaluates and adjusts course curriculum through student course and outcome evaluations.
  • Reviews student evaluations and periodically visits classes to evaluate course content and instructor performance.
  • Coordinates regular meetings with program instructors for ongoing discussion of quality improvement.
  • Recommends changes in courses, methodologies, and instructors where needed.
  • Manages resolution process for academic issues with instructors, students, parents, and campus partners.
  • Oversees all instructional support processes, which include dissemination of contracts, submissions of all relevant paperwork, textbooks, AV support, etc.
  • Responds to and resolves urgent situations such as last-minute course schedule or location changes, informing students and instructors of changes.
  • Develops, prepares and reconciles budget for program(s).
  • Provides regular reports and projections to senior leadership in the department.
  • Recruitment, Marketing and Events Works closely with the Office of Undergraduate Admissions on outreach strategies, and helps identify targeted institutions to meet organization's goal.
  • Develops, oversees, and assists in all student recruitment activities and student affairs activities; facilitates student access to campus services and responsive and efficient service to all program constituents; participates in direct student academic advising.
  • Oversees the development or update of marketing, recruitment and orientation presentation materials to students and campus staff; writes copy for the program website and other public sources; presents at various events and meetings.
  • Plans and hosts events for prospective students, instructors, and stakeholders.


Required Qualifications
  • Skill in using business software systems in the completion of work assignments (i.e., Word, Excel, Access, PowerPoint).
  • Advanced analytical, problem solving, interpersonal, communication and presentation skills.
  • Demonstrates thorough knowledge of the organization's policies and procedures; advanced knowledge of functional area and understands how work impacts other areas of public educational programs.
  • Advanced knowledge of accredited and / or certificate program instruction and delivery methodologies, the organization, market and business strategies.
  • Experience managing academic programs.
  • Experience assessing the quality of academic programs and managing process improvement efforts.
  • Experience developing new academic programs or courses to meet student or market needs.
  • Experience managing a portfolio of academic or professional training courses from various disciplines and subject areas.
  • Experience planning and managing events.
  • Excellent written, verbal, interpersonal, and cross-cultural communications skills sufficient to represent the university in meetings with leaders and senior-level representatives of other organizations.


Education/Training:
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Continuing education in related field required.


Preferred Qualifications
  • Advanced degree preferred.
  • Preferred experience working in higher education with international students.
  • Preferred 5 or more years experience working in higher education administration or academic program management progressively taking on greater responsibilities.
  • Preferred full professional proficiency in one or more of the following languages: Mandarin Chinese, Spanish, Arabic, Japanese, German, Russian, Hindi, Portuguese, or French


Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is 1 year, full-time, 40-hours per week, renewable contract position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=16997&PostingSeq=1

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