Posting Closing Date:
May 4, 2019
DISTINGUISHING FEATURES OF THE CLASS:
The work involves planning, directing, participating and coordinating SUNY Erie Community College purchasing activities. This is a specialized administrative position responsible for supervising and performing purchasing activities to ensure that they are performed in an efficient and legal manner. The incumbent coordinates all phases of purchasing activities for both goods and services required to operate College departments. The incumbent works under the general supervision of the Executive Vice President for Administration and Finance. Supervision is exercised over technical and clerical staff. Does related work as required.
TYPICAL WORK ACTIVITIES:
- Directs, supervises and performs the purchasing activities of the College and gives guidance and advice to college personnel on purchasing matters;
- Directs, supervises, performs, and reviews the purchases of contracts for all supplies, materials, equipment and contractual services required by College departments;
- Directs the advertising for bids on purchases or contacts for College use;
- Authorizes purchases of supplies or services during emergency situations;
- Sells or leases any surplus, obsolete or unused supplies, materials and equipment;
- Certifies bills that supplies or services ordered are priced and delivered as specified;
- Represents the College on purchase matters at meetings;
- Establishes a purchasing system which ensures all required documentation (purchase orders, requisitions, bid packages, etc.) are appropriately maintained and that all purchases are done in accordance with Federal, State and Local laws;
- Interfaces with the Erie County, NYS, and Federal procurement functions as needed to ensure that the College purchase activities are receiving the best value for all purchases, complying with all applicable regulations, and leveraging best practices for a governmental procurement function;
- Establish and maintain a purchasing system which complies with applicable regulations and laws requiring minority and women owned business utilization;
- Educates and assists college personnel and units on appropriate procurement requirements and processes to achieve compliance with those requirements;
- Actively manages the bid and RFP requirements – including the collection of documents, bids, proposals, and vendor communications to ensure the transparent compliance with applicable regulations and laws;
- Prepares reports and answers correspondence.
KNOWLEDGE, SKILLS AND ABILITIES:
Comprehensive knowledge of the principles, practices and procedures of large scale purchasing and inventory control; thorough knowledge of the methods of distribution, sales and sources of supply for all types of commodities; thorough knowledge of State and General Municipal Law with reference to purchasing; ability to participate in the analysis of statistical data; ability to prepare reports; administrative ability; ability to deal with the public; tact; initiative; dependability; ability to organize, direct and evaluate purchasing processes.
Graduation from a regionally accredited college or university with a Master’s Degree, five (5) years of administrative experience involving purchasing activities of a large governmental, commercial or higher education organization, and three (3) years of experience directing purchasing activities.
Demonstrated experience in establishing and/or organizing a start-up of purchasing activities in a computerized environment is highly desired. Certified Purchasing Manager designation is desired.
Official transcripts will be required for successful candidates within 30 days of hire.
Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise. At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.
Contact Human Resources at (716) 851-1840 with any questions.
Notice of Non-Discrimination
SUNY Erie Community College does not discriminate in admission, employment, or in the administration of any of its policies and programs on the basis of race, color, religion, national origin, age, sex, gender, gender expression, gender identity, pregnancy, disability, sexual orientation, familial status, military status, domestic violence victim status, predisposing genetic characteristics, veteran status, criminal conviction, or any other characteristics protected by law. This applies to all students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting the Civil Rights Compliance Officer listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.
The following individual has been designated to handle inquiries regarding the College’s non-discrimination policies:
Civil Rights Compliance Officer
Tracy Archie, Chief Diversity Officer
Office of Equity and Diversity
City Campus, Room 174, 121 Ellicott Street
Buffalo, NY 14203
For further information on notice of non-discrimination, please contact:
New York Office
United States Department of Education
Office for Civil Rights, 32 Old Slip 26th Floor,
New York, N.Y., 10005-25010;
Tel (646) 428-3800; Email: mailto:OCR.NewYork@ed.govOCR.NewYork@ed.gov.