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Job ID: 144607

Department Resource Manager
University at Buffalo, The State University of New York


Date Posted Jul. 16, 2020
Title Department Resource Manager
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Exercise and Nutrition Sciences
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Director/Manager
  • Administrative Support/Services
 
 

Position Summary
The Department of Exercise and Nutrition Sciences (ENS) in the School of Public Health and Health Professions (SPHHP) is seeking a Department Resource Manager to coordinate and execute the various administrative activities of the department. This role is primarily focused on all matters related to finance, human resources, and administrative operations for the department. The Department Resource Manager should be a self-directed professional who serves as a strategic partner to the chair performing tasks and responsibilities aimed at maximizing the effectiveness of the chair and of the operations of the department.

Responsibilities include, but are not limited to:

  • Financial management including budgeting and reconciling all departmental funding (New York State, Research Foundation, and UB Foundation). Oversee and process purchases, accounts payable/receivables and payroll functions with proper internal controls (procurement card, ShopBlue, Concur Travel). Develop and manage university or SUNY fees for programs and provide financial management of department grants and contracts.
  • Budget management through the development of department spending plans, while measuring and reporting variance, resource allocation, and accounting for each program in close collaboration with the chair and program directors. In addition, the Assistant to the Chair is responsible for managing faculty start-up budgets as well as monitoring faculty effort on research grants (salary recovery and reconciliation of sponsored projects and awards).
  • Human resource management for faculty, staff, and student employees, including recruitment and hiring, appointment processing (offer letters, e-PTF’s, immigration application filing, etc.), promotions (including supporting the tenure process), performance management (ensuring annual performance programs and evaluations are completed for department staff), and time and attendance tracking.
  • Administrative oversight of general administrative operations includes serving as an advisor and confidant to the chair on matters related to department operations. General office management includes coordinating and executing day-to-day operations of the department, providing supervision of department staff, and setting up systems that result in clear reporting, consistent and responsible management, with an overall focus on compliance.
  • The Assistant to the Chair works closely with the SPHHP Dean’s Office, particularly in matters related to resource planning including financial reporting and projections, budget development, personnel and workforce planning, and developing and implementing decanal, school, and university policies and procedures.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities

Minimum Qualifications

  • Bachelor’s degree;
  • Minimum of two years related experience in business or administration, finance, or higher education;
  • Strong communication skills (listening, written, oral)
  • Demonstrated leadership and organizational skills;
  • Demonstrated ability to work in a team setting;
  • Demonstrated experience handling sensitive and/or confidential data.

Preferred Qualifications

  • Master’s degree
  • Related experience in higher education especially in resource management
  • Demonstrated experience and proficiency in finance (budget development and reporting), business, and/or accounting
  • Experience in human resources
  • Experience in grants management
  • Experience working in a decanal unit in higher education
  • Demonstrated ability to work successfully in various levels of the organization, focusing on improving outcomes for the entire school and university.


 
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Contact Information

 
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pertaining to this university job announcement.

 

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