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Job ID: 187856

Payroll Coordinator (Part-Time 24 Hours/Week)
Simmons University

Date Posted Jun. 24, 2022
Title Payroll Coordinator (Part-Time 24 Hours/Week)
University Simmons University
Boston, MA, United States
Department Payroll
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Human Resources
    Fiscal Services

The Accounting Department is seeking a part-time Payroll Coordinator to support the payroll function within the organization. This role will manage and process the non-exempt payroll and support the Payroll Manager in other payroll functions as needed. This role will audit, process and release payments and ensure continued compliance with Simmons policies/procedures and regulations as appropriate. This role is customer-oriented and the person must be professional and organized in their interactions with colleagues around the University and with external parties. This role requires good organization, follow-through, and attention to details.

Essential Responsibilities

Payroll Processing
  • Responsible for end-to-end, timely processing and oversight of the Simmons University non-exempt payroll;
  • Process payroll in accordance with labor regulations and standard accounting and payroll principles;
  • Review payroll inputs entered for approval in Workday, such as:

  • Period Activity Pay Assignment
  • One-Time Payment
  • Review Federal Elections
  • Time Entry Approval

  • Review list of direct deposit rejects from ADP and assist employees with necessary corrections;
  • Review and submit refund payments received from, ADP, TIAA, various state Unemployment Insurance taxes and Employee to Cashier.
  • Work closely with the student employment team to ensure that students are being appropriately set up and paid in a timely fashion;
  • Run processes to transmit pay results, garnishments and payroll taxes to third party processor.

Additional Payroll Support
  • Assist employees with general wage payments, such as; direct deposits, employee tax and payroll deduction inquiries;
  • Audit payroll deductions and support payments to third parties for benefits and payroll tax obligations.

Accounting and Audit Support
  • On an ongoing basis work with accounting to ensure payroll transactions are processing to the general ledger correctly and that cash activity is recorded;
  • Monitor and follow up on outstanding payroll checks to ensure compliance with regulations around abandoned property;
  • Work with external auditors to provide support needed for their audit procedure
  • Other duties as assigned by members of the payroll or accounting function.

  • High school degree required;
  • Minimum 2-3 years of relevant payroll administration/support experience;
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy;
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system;
  • Ability to maintain confidentiality and exercise discretion and sound judgement;
  • Familiarity with Workday is a plus;
  • Demonstrated understanding of wage and hourly laws regarding state, federal, and local payroll taxes is a plus.

This position is part-time benefits eligible at 24 hours per week / 3 days a week. This position may be eligible for partial remote work schedule.

Required Application Materials:
  • Resume
  • Cover Letter

Salary Grade

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

To apply, visit

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.

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