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Job ID: 184026

Administrative Officer 2 (7376U), Department Of Chemistry - 33567
University of California, Berkeley

Date Posted Apr. 18, 2022
Title Administrative Officer 2 (7376U), Department Of Chemistry - 33567
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Administrative Officer 2 (7376U), Department Of Chemistry - 33567

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Department of Chemistry is one of the two departments that compose the College of Chemistry, covering twelve major areas of research. Teaching and research facilities are maintained in several buildings on campus as well as at LBNL facilities. There are approximately 10,000 student enrollments in chemistry courses each year from both the Department of Chemistry and other departments all over campus. There are over 400 graduate students enrolled in the Ph.D. program at any one time with around 200 graduate student instructor appointments each year and 248 visiting scholars. The Department has 65 faculty members serving as regular ladder rank faculty, professors in the Graduate School, active emeritus faculty, adjunct professors, and full-time lecturers.

Application Review Date

The First Review Date for this job is: April 18, 2022.

  • Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety. Works closely with Regional RA to develop and maintain budgets and forecast spending for the faculty members they support: Gathers and analyzes financial and other resource data. Prepares reports or analyses as directed by the faculty member.

Functions as a resource on issues such as payroll, purchasing, safety and other campus processes and procedures for the faculty supervisor and their group members. Establishes an affiliate status with LBNL to enable and facilitate hiring of group members, track funding at LBNL and enable procurement activities such as travel and purchasing directly through LBNL funding sources. Facilitate procurement of highly specialized and fabricated equipment. Arrange purchases, repair and maintenance of this equipment. Coordinate with University, College and LBNL equipment managers to conduct the annual equipment inventory for research groups. Provide internal documentation for removal or addition of equipment. Maintain records on all purchases. Track purchase orders, shop charges and maintenance work on equipment and facilities. Obtain and renew maintenance contracts on all equipment. When the Pl serves as chair of a seminar or symposia program, provide direct administrative support. These may include: Arranging the logistics for the seminar presentations, contacting faculty members to schedule meeting times with the speaker, etc.
Prepare final version of manuscripts containing complex technical terminology and figures for publication in scientific journals, both print and electronic. Preparation may include editing, formatting, preparation of photographic material, archiving, and corresponding with editorial staff. Coordinate with LBNL the preparation of presentations and technical drawings, seminars, examinations and final publications and development and maintenance of the database and storage for figures and other graphics. Ensure Pl's published work conforms to journal specifications. This includes maintaining files for up-to-date "Instructions for Authors."
Keep the CV and publication list current.

Required Qualifications
  • Ability to use sound judgment in responding to issues and concerns.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain confidentiality.

Preferred Qualifications
  • Working knowledge of and/or ability to learn common organization-specific and other computer application programs.
  • Previous UC Berkeley experience preferred.

  • Bachelor of Arts degree and/or equivalent training or experience.
  • Bachelor of Science degree and/or equivalent training or experience.

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $24.76 - $35.78. For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Other Information
  • This is a career, 100% full-time, 40-hours per week appointment, eligible for full UC benefits.
  • This is a hybrid position, with 30% remote work eligibility.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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