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Job ID: 231874

Program Support Specialist, Computer Science and Engineering
University at Buffalo, The State University of New York

Date Posted Feb. 29, 2024
Title Program Support Specialist, Computer Science and Engineering
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Computer Science and Engineering
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Research/Technical/Laboratory

Position Summary

The Department of Computer Science & Engineering (CSE) is seeking to hire a Program Support Specialistto assist the Department with HR and office functions. The ideal candidate will have some administrative experience, be team oriented, yet able to work independently. This position requires flexibility, efficiency, and the ability to multitask. CSE is a large and dynamic environment, and we are looking for someone who has experience working with diverse populations. Job duties include, but are not limited to:
HR assistance:
    • Student EPTF support (UTA, TA/GA, UBF undergraduates)
    • Appointment document processing
    • Faculty hiring
    • Faculty Visas issues


Administrative Support
  • Room reservations: manage TA office hours and room assignments, make up exams, etc
  • Coordinate effort around Taulbee survey, ABET report, programs review, and other reporting
  • Scheduling ad hoc meeting for the department when requested, such as with TT faculty, or with NTT faculty
  • Taking minutes during faculty meeting, faculty retreat, DAB meeting, others as assigned
  • Tracking DAB membership, terms, addresses, etc
  • Monitor and respond to department email alias (cse-dept, cse-info) and alert/assign as needed
  • Assist coordinators with enrollment during peak times
  • Monitor force registration requests and forward to appropriate coordinator
  • Assist at big departmental events like orientations, open house, commencement, retreats, DAB meetings, Demo day
  • Coordinate departmental events as a back up to Event coordinator.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

  • Bachelor’s degree.
  • 1 year administrative experience.
  • Will accept a combination of education and experience as an equivalent.

Preferred Qualifications

  • Experience with digital filing systems, events, and appointment paperwork, such as I9s, tax forms, etc.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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