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Job ID: 125497

Accounts Payable Analyst (4627U)
University of California, Berkeley

Date Posted Jul. 11, 2019
Title Accounts Payable Analyst (4627U)
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Fiscal Services

Accounts Payable Analyst (4627U)

About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: July 16, 2019

Departmental Overview
The Accounts Payable Office has campus wide responsibility for Accounts Payable support, reconciliation, analysis, and problem solving. Accounts Payable is responsible for providing systems, policies, procedures, and training to facilitate the processing of approximately 650,000 annual payables transactions including purchase orders, invoices, leases, wire transfers, student awards and refunds. Total annual disbursements are in excess of $1 billion.

Under the direction of the Accounts Payable Manager, the Accounts Payable Analyst assists in monitoring department controls, and compliance with campus policies and procedures. This position involves the processing and servicing of a wide variety of accounts payable and financial transactions and services. The Accounts Payable Financial Analyst is independently responsible for research, analysis, and troubleshooting to resolve moderately complicated reconciliation issues. This position must have systems knowledge and experience, including the ability to resolve integration errors between the SciQuest (BearBuy) system and PeopleSoft (Berkeley Financial System).

  • Customer support - delivers high-quality customer service to campus users and external vendors
  • Troubleshooting - assists users in resolving accounts payable transaction questions in BearBuy and/or BFS.
  • Research - ability to use query tools to gather information and prepare reports; ability to summarize information in a clear format
  • System Integration - sufficient understanding of both systems to research and resolve integration errors between BearBuy and BFS.
  • Tax Errors - ability to research tax errors and to prepare financial journals fixing tax issues, if required.
  • Withholding - sufficient understanding of withholding requirements to accurately calculate and research withholding issues.

  • Ability to use query tools to accurately gather information and create ad-hoc reports
  • Prepares reports, as required, for management review and decision-making
  • Ongoing analysis of accounts payable transactions to ensure compliance with campus policies and procedures

  • Process invoices in BearBuy system and/or BFS system as necessary, ensuring accuracy and appropriate handling of all transactions
  • Liaison with Procurement and department users to answer questions or resolve problems with invoice processing
  • Monitor transactions to ensure compliance with University policies, procedures, terms and conditions

  • Conducts or assists with researching, developing and implementing new and changing business processes.
  • Documents processes and procedures for financial activities.
  • Reviews, processes, and approves standardized financial data and transactions.
  • Monitors the delivery of quality customer service to various constituencies to include internal department clients and external vendors.

Required Qualifications
  • Accounting - General accounting and/or accounts payable experience; fund accounting knowledge; ability to

perform mid-level financial analysis
  • University Procedures -- Working knowledge of financial processes, policies and procedures.
  • Information Systems - Proficiency working with computer and information management systems, including PeopleSoft financial applications, SciQuest procurement system, and the Microsoft Office suite of software.
  • Database/Spreadsheet - Demonstrated competence in the use of spreadsheet and database software in financial analysis and financial reporting
  • Problem Solving and Organization - Strong organizational, problem solving, and customer service skills. Good math skills, attention to detail, critical thinking, and ability to work with a high degree of accuracy.
  • Analytical - Ability to analyze fiscal data, summarize information and present it in a logical format.
  • Interpersonal - Good interpersonal skills to work with diverse groups; ability to work under pressure of deadlines and multitask in an environment of changing priorities.
  • Communication and Customer Service - Effective oral and written communication skills; ability to clearly explain disbursements issues to a diverse campus community in a manner that is easily understood; strong customer service focus.
  • Bachelors degree in related area and/or equivalent experience/training

Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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