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Job ID: 192073

Access and Outreach Archivist
Worcester Polytechnic Institute

Date Posted Aug. 11, 2022
Title Access and Outreach Archivist
University Worcester Polytechnic Institute
Worcester, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Library
    Communications/Public Relations

Access and Outreach Archivist


Archives & Special Collections

Worcester Polytechnic Institute - WPI

The Access & Outreach Archivist manages all records in the WPI Archives' content management system (ArchiveSpace), documents and ensures consistent practices for collection description, coordinates the migration and publication of collection finding aids, and oversees many public service elements of the department. The position will also serve as a liaison to campus and student groups to enhance the institutional archives by documenting, preserving, and sharing the records of campus groups formed around a shared self-identity. The position will work with the Digital Repository and Metadata Librarian to ensure quality control of metadata and prioritize dissemination of material via the digital repository, Digital WPI. This position supervises student assistants, and reports to the University Archivist / Assistant Director for Archives and Special Collections.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.


Duties and Responsibilities

  • Manage the processing and metadata entry of both new and legacy manuscript and archival collections using Archives Space.
  • Support the marketing of Archives and Special Collections to the campus community and beyond via print and electronic outlets such as campus publications, press releases, or social media.
  • Oversee the fulfillment of Digital Reproduction Requests (DRR) for both the campus community and visiting researchers.
  • Oversee day to day operations of the Fellman Dickens Reading room and virtual service points including coordinating responses to in-person, telephone, instant message, or e-mail inquiries.
  • Gather statistics on reading room use, material circulation, and reference requests.
  • Conduct bibliographic sessions and provide one-on-one and group research consultations in-person and virtually.
  • Collaborate on the research, installation, and promotion of physical and digital exhibits in permanent galleries and for special events.
  • Serve on appropriate library and campus committees and working groups.
  • Participate in the recruitment, training, and supervision of student workers and volunteer staff.
  • Record donor gifts and departmental transfers into gift and accession logs as appropriate.
  • Participate in and contribute to library and WPI committees, initiatives, and goals, including the library's and the university's goals regarding equity, inclusion, and sustainability.
  • Engage in and contribute to the profession through continuing learning, service, research, presentations, or professional communications.
  • Perform other duties as assigned to meet department, library, and university goals and objectives.
  • Some evening and weekend hours may be required. Some remote work may be possible but most work will be performed in person / on site.

WPI requires that all employees to be fully-vaccinated for COVID-19 and boosted (if applicable). For additional information, please go to

United States of America (Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit:

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.

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