Position: Executive Assistant to the Dean and 1890 Research Director Department: CAENS/GWCAES
In keeping with the President’s commitment to Tuskegee University becoming "One Tuskegee," the ideal Executive Assistant to the Dean and 1890 Research Director will possess the willingness to use their expertise to assist in the University’s efforts to be a sustainable academic organization committed to excellence.
Essential Job Duties and Responsibilities
Provide exceptional customer service to students, staff, faculty, and other constituents
Serve as the communication hub by composing, organizing, storing, retrieving, and integrating information for dissemination to faculty, staff, students, and other stakeholders by mail, email, telephone, and the web
Develop and sustain a level of professionalism among the staff, faculty, students, and other stakeholders to ensure the flow of work and atmosphere are efficient and effective
Supervise and train staff/student assistants within the Dean’s office as is appropriate
Assist in the preparation, tracking and logging of all PAFs, contracts, check requests, purchase orders, vouchers, and other budgetary forms and documents submitted to the Dean for signature
Demonstrate proficiency in computer skills, including Microsoft Office products such as Word, Excel, PowerPoint, Teams, etc.
Demonstrate proficiency with web-conferencing software (Zoom, WebEx, and Teams, etc.)
Make appointments, coordinate meetings, prepare agenda and take minutes for meetings, as well as organize documents pertaining to the Dean’s daily activities, including meetings, conferences, and other agenda items
Prepare the Dean’s on-campus and travel itineraries and schedules
Assist members of the unit in the management of facilities and equipment
Coordinate and implement general office functions, including composing, typing, and disseminating correspondences and other materials as requested by the Dean
Review, sort, and route unit mail
Must have strong interpersonal, clerical skills and problem-solving skills in a team setting
Must be a team player
Demonstrate proficiency in collaboration and delegation of duties
Uphold a strict level of confidentiality
Other duties as assigned by the Dean and 1890 Research Director
Education/Experience: A bachelor’s degree or the equivalent and four years plus of general office experience or an equivalent combination of education and general office experience is required
Keyboarding skills with speeds of a preferred minimum of 50 wpm are required
Must be able to maintain professional conduct and appearance
A working knowledge of word processing and spreadsheet applications is required.
Must have a working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department.
Must know how to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations.
Effective oral and written communication skills are required. Must be able to train, assign work, and review the work of student workers.
Knowledge and skills to effectively interact with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity
Must have the ability to maintain departmental financial records and accounts and prepare financial reports.
Commensurate with education, training, and experience
Additional Position Information
This position does require weekend and after work hours during peek season
This position does require some travel
This position is funded through a grant and basic budget funding
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.
Office of Human Resources
1200 West Montgomery Road
101 Kresge Center
Tuskegee, Alabama 36088
Email Address: firstname.lastname@example.org
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.