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Job ID: 192719

Administrative Assistant
Tufts University

Date Posted Aug. 23, 2022
Title Administrative Assistant
University Tufts University
Medford, MA, United States
Department Tufts University
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


The University Advancement Division (UA) is a comprehensive development and alumni relations enterprise with a staff complement of approximately 200 FTE. Functional units within UA include development/fundraising, alumni relations, stewardship and donor relations, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management and infrastructure services. UA's mission is to build strong relationships with Tufts University's constituents, match donor interests with the University's needs and priorities, and secure the financial resources necessary for Tufts to achieve excellence in teaching, research and scholarship. The division is strongly committed to serving the academic agenda of the University and to creating a culture of philanthropy in the extended Tufts community. Integrity, collegiality, diversity, accountability, mutual trust and respect for the individual as well as the intentions of our donors are the values that guide the work of the division.

The mission of the Office of Development and Alumni Relations at the Fletcher School is to serve the community by:


Raising annual and capital funds to meet the school's strategic priorities
Stewarding all donors so that impact and return on the investment is both timely and clear and
Creating and sustaining long-term, relevant relationships with the school's nearly 9,000 worldwide alumni as well as friends, including supporting approximately 72 domestic and international alumni clubs, administering world-class reunion programs and international symposia, and by ensuring communications of increasingly higher quality and using multiple media

What You'll Do

Under minimal supervision, the Administrative Assistant oversees the daily operations of the office and provides advanced administrative support for the department. They will handle complex and confidential situations and requests. and serve in a highly visible capacity as a resource for the department with students, staff, faculty, and other constituents. Conducts research, gathers data, proofreads, edits, drafts, and produces reports and other complex documents and materials. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems, and preparing reports. They will help plan and coordinate in-person, hybrid, and remote meetings and special events, and coordinate support for speakers and presenters. May also coordinate other programs and/or projects for the department.

What We're Looking For

• Typically, a high school diploma/GED OR bachelors’ degree, and 3 years of administrative experience.
• Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet, and database knowledge
• Bookkeeping or basic accounting knowledge
• Excellent organizational and interpersonal skills and strong attention to detail

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