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Job ID: 194101

Administrative Assistant
Tufts University

Date Posted Sep. 9, 2022
Title Administrative Assistant
University Tufts University
Medford, MA, United States
Department Tufts University
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


As part of the University Advancement division, the Office of Principal Gifts and University Initiatives builds strong long-term relationships with the university’s constituents and matches their aspirations with the university's evolving priorities. In addition, this office is particularly focused on maximizing resources from major and principal gifts donors from across the university; alumni, parents and friends from Asia; and constituents who are members of the Tufts Financial Network, the President’s Council and the Women’s Impact Initiative.

What You'll Do

Under minimal supervision, the Administrative Assistant provides comprehensive administrative support for the department. The person in this position will handle complex and confidential situations and requests and serve in a highly visible capacity with internal and external constituencies. In this role the Administrative Assistant will develop expertise in frequently used policies such as gift policies, expense reports, personnel actions and travel policies. This person will schedule meetings for members of the team and secure appointments with prospects; make travel arrangements and help with trip preparation; draft and proof correspondence and briefings; assist with events; run reports from the alumni data base; and create reports to track achievement or top fundraising prospects when needed. The Administrative Assistant will use the Advance database to pull data for use in preparing lists for mailings and communications, analyzing achievement, building projections and completing progress reports. This person will also conduct preliminary research of prospective donors using public information, enter contact reports, process pledges and contributions, and draft gift agreements as needed. S/he may be asked to produce mailings using mail merge functions to create envelopes, letters, labels, correspondence and other documents; create surveys; and provide benchmark research and analysis, as needed.

What We're Looking For

Minimum Required Experience, Education, Background, And Certifications/Licenses
• Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience. Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. In addition knowledge of budgets and excellent organizational and interpersonal skills.
Additional Preferred Experience, Education, etc.
Strong communications skills, including ability to write in a clear and concise manner.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.


Equal Opportunity Employer - minority/females/veterans/disability/sexual orientation/gender identity.

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