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Job ID: 222699

Administrative Assistant (4724C), Library Administration - 59884
University of California, Berkeley

Date Posted Oct. 2, 2023
Title Administrative Assistant (4724C), Library Administration - 59884
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Administrative Assistant (4724C), Library Administration - 59884

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The East Asian Library is a language-specialty library with a staff of seventeen career employees, a changing number of temporary staff, and a large number of student employees. Its combined holdings total over a million items. Its primary users are East Asian studies faculty and students in all colleges and professional schools on the Berkeley campus. Because of the size and quality of the collection, EAL is also heavily used by researchers from other institutions in the U.S. and abroad, and regularly receives official visitors from various educational and cultural institutions in China, Japan, and Korea.


  • Orders office supplies, prepares purchase orders; may obtain sourcing and pricing information.
  • Obtains pre-approvals for entertainment and travel.
  • Prepares requests for reimbursement for staff travel, professional development, entertainment of an official nature.
  • Makes deposits.
  • Monitors and maintains records of payments and reimbursements.
  • Works with other campus units to obtain visas for visiting scholars.
  • Miscellaneous duties as assigned (including but not limited to): assisting with events, preparing labels for special collections, and organizing old files.

Required Qualifications

  • Must have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.
  • Basic verbal and written communication skills, active listening, and time management skills.
  • Ability to pay attention to detail.
  • High school diploma and/or equivalent experience/training.

Preferred Qualifications

  • Ability to work in a diverse environment; familiarity with Asian culture or knowledge of an Asian language.
  • Familiarity with libraries and library operations.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $23.17 (step 3.0) - $23.67 (step 4.0).

  • This is a 900-hours (about 12 months), 43% full-time (17.2 hours per week), limited (temporary) position that is not eligible for UC benefits.
  • This position is non-exempt and paid bi-weekly.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

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