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Job ID: 227874

Administrative Assistant - Mathematics
Tufts University

Date Posted Dec. 20, 2023
Title Administrative Assistant - Mathematics
University Tufts University
Medford, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


Tufts University is a student-centered research university dedicated to the creation and application of knowledge. The university is committed to providing transformational experiences for students and faculty in an inclusive and collaborative environment where creative scholars generate bold ideas, innovate in the face of complex challenges, and distinguish themselves as active citizens of the world.

The Mathematics Department at Tufts University has vibrant undergraduate and graduate programs, offering BA and BS degrees in Mathematics and Applied Mathematics, and MS and PhD degrees in Mathematics.

We have an array of active student groups, department colloquia, and several weekly research seminars. Our faculty's research spans many areas of pure and applied mathematics, and we offer a wide array of courses at all levels.

What You'll Do

Under minimal supervision, the Administrative Assistant provides advanced administrative support and communications for the department. This role will manage complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty, and other constituents. The Administrative Assistant will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff, and handle the below duties: 

  • Provide advanced administrative support and oversees office operations
  • Serve as primary department contact for customers
  • Produce and drafts reports and other complex documents and materials
  • Plan and coordinate meetings or special events
  • Program or Project Coordination
  • Coordinate department budget and/or grants

What We're Looking For

Basic Requirements:


  • Knowledge and skills as typically acquired by a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience
  • Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet, and database knowledge
  • Bookkeeping or basic accounting knowledge and excellent organizational and people skills


Preferred Qualifications:

  • Proficient in Excel and Word
  • Will be trained in Drupal, R25, Canvas, Box, SIS, Apptricity, Qualtrics, Slate and online Facilities requests


Pay Range

Minimum $26.40, Midpoint $31.40, Maximum $36.40

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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Contact Information

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