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Program Assistant (4722C), Berkeley Law - 47765

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

Berkeley Law offers a program of graduate study in law and society, leading to the Ph.D. degree in Jurisprudence and Social Policy (JSP), a research center, the Center for the Study of Law and Society (CSLS) and an Undergraduate Legal Studies (LS) major in the same administrative unit. These units are located in 2240 Piedmont Avenue and share administration and operational support services.

The purpose of this position is to provide direct administrative support to the three units. Assignments are received from a variety of sources and performed independently and with minimal oversight from the Assistant Dean. In addition, this position may assume a variety of related duties in a small office that must adjust to various pressures of the academic year. The three units support over 40 full time faculty, emeriti, and lecturers, approximately 55 graduate students, 450 undergraduate majors, and over 35 visiting scholars, researchers, and visitors.

The Program Assistant is responsible for the support of three units working under the guidance of the Assistant Dean. The Program Assistant is expected to work independently to perform job duties and identify problems, gather and analyze data and information, propose and implement solutions. The Program Assistant receives work assignments and direction from faculty, the Center Director and Executive Director, the JSP Associate Dean, and the Assistant Dean.

Application Review Date

The First Review Date for this job is: January 31, 2023

Responsibilities

Administrative Support:

• Serves as Department Receptionist for JSP/CSLS/LS providing high- quality, responsive, day-to-day office support for all three units.
• Manages outgoing and incoming mail and shipments (USPS, FedEx, UPS).
• Manages equipment including inventory and log records, service, and repair orders.
• Schedules conference rooms and AV equipment for classes, seminars and meetings.
• Maintains office supply inventory and places supply orders, as needed.
• Schedules meetings, reserves rooms, and prepares and distributes materials for meetings.
• Ensures the kitchen and library are fully supplied, clean, and welcoming to visitors.
• Arranges travel (air, ground, lodging) accommodations as needed (typically for visiting scholars).
• Updates office signage as needed.
• Helps manage CSLS and JSP/LS websites and social media pages.
• Helps maintain CSLS email and mailing lists including CSLS faculty affiliates, Visiting Scholars, event announcements, and others.
• Assists with special projects and events, as needed.
• Checks and maintains CSLS email inbox.
• Follows campus policy when archiving, deleting, and disposing of documents.
• Assists with the CSLS solicitation process for all program and funding opportunities.
• Assists with other administrative tasks as needed.

Events Coordination:

• Assists with event planning as required:
  • Communicates with speakers regarding event logistics.
  • Collaborates with staff, Building Services and Media Services staff as necessary to prepare for and execute events.
  • Arranges catering services/meal delivery.
  • Assists with promoting and marketing conferences, workshops, and speaker events.
• Assists with Legal Studies Commencement Ceremony.
• Coordinates Center's weekly Speaker Series organization and implementation, including scheduling, facilitating travel, hotel, event publicity, including events co-sponsored with other relevant units within the law school and campus.
• Assists with conference and seminar planning organization and implementation.
• Provides administrative support to the Visiting Scholars Program and BELS Fellowships program.
• Develops and maintains content for CSLS display cabinets in the Law Building.
• Updates Law School calendar with CSLS event information.

Teaching Support:

• Collects and maintains files of final exams according to campus policies.
• Prepares judicial clerkship letters for JSP faculty in accordance with Law School policies and procedures.
• Ensures that final documents are spell-checked and proofread for grammar, punctuation, sentence structure, and formatting.
• Provides support to faculty, instructors, GSIs, and visiting scholars for copying, scanning, transmitting, and storing of documents.
• Engages in professional development and training opportunities as needed.
• Performs additional duties within the scope of this classification as assigned.

Required Qualifications

• Thorough knowledge of, or ability to learn, administrative procedures and tools, including word processing, spreadsheet, database, and web-authoring applications.
• Excellent verbal and written communication skills, active listening, critical thinking, multi-tasking, and time management skills.
• Strong interpersonal and work leadership skills to provide guidance to other non exempt personnel.
• Broad knowledge and experience working in a fast-paced office environment providing executive level administrative support.
• Strong organizational skills and the ability to successfully accomplish assignments with competing deadlines.
• Good attention to detail.
• Excellent customer service skills and the ability to work with a diverse faculty, staff, and student population.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
• Commitment to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
• Ability to learn and apply campus policies and applicable state and federal law and regulations.
• Good computer skills and experience working with Microsoft Office, Google Suite, and video conferencing platforms; Ability to learn new computer programs and software systems.

Education/Training:

• High school diploma or equivalent experience.

Preferred Qualifications

• Experience working in related occupations, preferably in the education sector.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit this UCOP link.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $28.46 (step 3.0) - $30.50 (step 6.0).

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is non-exempt and paid bi-weekly.
• This is a hybrid position, eligible for 20% remote capability.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see the EEOC poster.

For the complete University of California nondiscrimination and affirmative action policy see the UC policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=47765&PostingSeq=1