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Job ID: 199008

Engagement Coordinator: Office of External Affairs/Alumni Relations
University at Buffalo, The State University of New York

Date Posted Nov. 10, 2022
Title Engagement Coordinator: Office of External Affairs/Alumni Relations
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department School of Pharmacy and Pharmaceutical Sciences
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Communications/Public Relations
    Alumni Relations


Interested in helping to position the School of Pharmacy and Pharmaceutical Sciences (SPPS) in enhancing alumni engagement and other external constituent outreach. We are seeking a creative and highly motivated professional to help support, assess and coordinate SPPPS alumni engagement, event planning/execution, email/print campaigns and alumni/constituent reporting for the Office of External Affairs.
Position Summary: Engagement Coordinator: Office of External Affairs/Alumni Relations
Under supervision of the Assistant Dean Office of External Affairs/Director of Alumni Relations, the Engagement Coordinator will help support, assess and coordinate SPPPS alumni engagement, alumni and school wide event planning/execution, email campaigns and alumni/constituent reporting.

Responsibilities Include:
    • Manage the overall provisions of the SPPS alumni and engagement effort for the School of Pharmacy and Pharmaceutical Sciences including alumni office data management, reporting, communication, outreach, and events.
    • Cultivate and maintain a list of high impact SPPS alumni for use by Office of Admissions, Student Organizations and Guest Speaker Lists
    • Support Alumni Ambassador and Alumni Mentor Programs looking for opportunities to expand and grow program.
    • Development of SPPS alumni outreach through engagement and creative strategies, working with email marketing platforms and print/mail vendors to execute outreach campaigns
    • Support basic web content management and social media: updates for alumni web pages and targeted social outreach
    • Organize and support nomination process for alumni awards
    • Organize and help lead alumni engagement events including Virtual Alumni Events, In Person Professional Meeting Alumni Receptions, Annual Alumni Reunion Programs
    • Assist with School wide-events and awards programs including negotiating vendor contracts and developing/assessing event budgets


Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities.
  • Bachelor’s degree or other appropriate combination of experience and education in lieu of bachelor’s degree
  • Proficient in Microsoft Office: Word, Excel, Outlook, Power Point
  • Excellent verbal and written communication skills
  • Ability to work flexible hours, with occasional evenings and weekends
  • Good judgement and discretion with confidential materials
  • Knowledge of UB alumni systems
  • AWA/Advanced Web (UB Alumni Database)
  • iModules/Anthology email and event deployment platform (UB deployment platforms)
  • Good working knowledge of email and print marketing platforms: Create and maintain email and print mail lists/templates for alumni and school wide outreach: Experience with email marketing campaigns, email list generation/formatting; working with print/mail house vendors.
  • Familiarity with content management systems and social media tools
  • Familiarity with development of high impact print and email event outreach pieces (use of creative concepts/software).

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