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Job ID: 202871

Program Support Specialist, Civil, Structural & Environmental Engineering
University at Buffalo, The State University of New York

Date Posted Jan. 5, 2023
Title Program Support Specialist, Civil, Structural & Environmental Engineering
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Civil, Structural & Environmental Engineering
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Finance/Investment Management
    Administrative Support/Services
    Human Resources
Position Summary
The Department of Civil, Structural & Environmental Engineering (CSEE) in the School of Engineering and Applied Sciences (SEAS) at the University at Buffalo seeks to fill a Program Support Specialist position. We are particularly looking for candidates who can operate effectively in a diverse community of faculty and students and share our vision of helping all constituents reach their full potential.
The primary purpose of this position is to provide department faculty with direct research and administrative support. A successful candidate will be expected to assume the following key accountabilities and responsibilities:

Faculty Support:
  • Provide project and fiscal management to the department and all active/prospective Principal Investigators (PIs).
  • Compressively manage research proposals from pre-submission, including budget preparations to post-award, including student appointments, management of funds, etc.
  • Provide support to faculty research initiatives and interface with Sponsored Programs and funding agencies as needed to meet deadlines and ensure the proper prioritization of tasks.
  • Provide administrative support for sponsored research and startup purchasing, as well as hiring and summer salary appointments.
  • Appoint and track research student appointments, including managing UB Jobs* postings for postdoc and research positions.
  • Process data to support faculty research and educational initiatives, including gathering reports from SIRI* and Research Foundation Report Center*.
  • Coordinate monthly financial reporting for faculty research and startup budgets.
Department Support:
  • Support the department day to day operations, including managing office supplies, lab spending, and faculty personal development funds.
*Training, if needed, will be provided for university-proprietary systems, e.g., UB Jobs, SIRI, RF Report Center.

Civil, structural and environmental engineers contribute to the health, safety and quality of life of society through the design, construction and operation of public and private infrastructure. For 2021, our department was ranked 23rd among all public civil engineering graduate programs in the United States by other civil engineering department chairs, and we were rated 4th among engineering schools in the United States. We have 33 full-time faculty, over 850 students (undergraduate and graduate combined) and 59,688 square feet of teaching and research labs across two separated buildings.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Bachelor’s degree required with one year of finance, budgeting and/or business administration experience or project management.
  • The incumbent must be familiar with managing projects from start to end, and taking initiative to meet deadlines while balancing multiple projects and priorities. Excellent written and communication skills.
  • Excellent problem-solving skills.
  • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint).
  • The ability to independently handle requests from faculty, students, staff and other School, University and Research Foundation entities is expected.

Preferred Qualifications

  • Master’s degree preferred.
  • Direct experience with post-award management and reporting preferred.
  • Human Resource (new appointment processing, payroll knowledge) is preferred.
  • Supervision experience is preferred.

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