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Job ID: 257517

Assistant Coordinator of Instructional Facilities
University at Buffalo


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Date Posted May 29, 2025
Title Assistant Coordinator of Instructional Facilities
University University at Buffalo
Buffalo, NY, United States
Department Registrars Office
Application Deadline 06/26/2025
Position Start Date Available immediately
 
 
  • Coordinator
  • Facilities/Maintenance/Transportation
    Admissions/Student Records/Registrar
    Administrative Support/Services
 
 


Assistant Coordinator of Instructional Facilities



Position Information

Position Title: Assistant Coordinator of Instructional Facilities
Department: Registrar
Posting Link: https://www.ubjobs.buffalo.edu/postings/57222
Job Type: Full-Time

Posting Detail Information

Position Summary

The University at Buffalo Registrars Office is seeking a self-directed, articulate, dynamic, and detail-oriented Assistant Coordinator for Instructional Facilities. This position plays a key role in ensuring that instructional spaces are well-maintained and supports university-wide efforts to enhance these environments. The Assistant Coordinator is responsible for managing user-submitted maintenance requests and classroom-related work orders, coordinating the planning and execution of facility-related projects, and supervising a small team of Graduate Assistants. This role also includes front-line support and training of academic users of the Event Management System.
 
This position is a unique opportunity to apply innovation, creative problem-solving skills, and technical knowledge to support students, faculty, and staff at the University at Buffalo. This position must be able to coordinate a diverse constituency and tactfully communicate with numerous offices on campus, especially in correspondence with University Facilities, UBIT, decanal units, academic departments and faculty. This position reports directly to the Associate Coordinator.

Key accountabilities and responsibilities
    • Track and manage inventory of centrally scheduled classrooms and learning landscapes, as well as facilities, furniture and equipment within those spaces .
    • Serve as the point person for central classroom facility-related issues and service requests, coordinating repairs, maintenance, and operational services across designated spaces.
    • Liaison with contractors, vendors and internal departments to schedule and oversee maintenance, repair and renovation work.
    • Manage regular facility inspections to pinpoint safety or maintenance concerns and identify areas for improvement.
    • Provide front-line support for academic users of UBs Space Request System (EMS/Accruent), training new users, working with departments to document and set up workflow process, and provide support to users.
    • Serve as a member of the Instructional Facilities Team, supporting university projects and supervising a team of Graduate Assistants
 
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Minimum Qualifications

  • Bachelors degree with a minimum of two (2) years professional work experience
  • Strong verbal, written and interpersonal communication skills with ability to communicate clearly and respectfully with diverse populations
  • Excellent organizational and multitasking skills.Proven technical and/or support services experience in higher education and competencies in the following areas

Preferred Qualifications

  • Experience in a facilities, operations, or administrative coordination role and/or with Accruent EMS, PeopleSoft Campus Solutions, Talem3, Stanley OnGuard software
  • Project management experience or skills
  • Experience at UB or similar institution

 

Salary Range
$55,151 - $65, 000

Special Instructions Summary

Will accept/consider applicants with equivalent experience in lieu of degree.

Is a background check required for this posting?
No

Contact Information

Contact's Name: Rebecca Rotundo
Contact's Pronouns:
Contact's Title: Associate Coordinator of Instructional Facilities
Contact's Email: Rotundo@buffalo.edu
Contact's Phone: 716-645-7748

Posting Dates

Posted: 05/28/2025
Deadline for Applicants:
Date to be filled: 07/01/2025

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