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Job ID: 189045

Purchasing & Reimbursements Analyst (04627U), SHARE Region - 37034
University of California, Berkeley


Date Posted Jul. 5, 2022
Title Purchasing & Reimbursements Analyst (04627U), SHARE Region - 37034
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Fiscal Services
 
 


Purchasing & Reimbursements Analyst (04627U), SHARE Region - 37034

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

SHARE provides human resources and Human Resources, Research Administration, Purchasing & Reimbursement and Payroll & Timekeeping services to the College of Letters and Sciences Divisions of Social Sciences, Arts & Humanities, Undergraduate Studies, College of Chemistry as well as related Organized Research Units and Space Sciences Lab within the University of California, Berkeley.

Application Review Date

The First Review Date for this job is: 06/20/2022

Responsibilities

The main responsibilities of this position will be processing and servicing of a variety of operational, personnel, and financial transactions and services. Includes accounts payable, purchasing, recharge billing, travel / entertainment, gift accounting, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting.
  • Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and tax implications and compliance with external regulations and internal policies. This position will need to review all discrepancies for the region where the purchase does not match what is invoiced. Will need to work with vendors to honor contracts in the event of price discrepancy. Ensure the partial sales tax is invoiced correctly. Work with AP to fix discrepancies on the voucher compared to the invoice, including prices, tax, and modifying what PO lines are charged. This position will also need to review/analyze discrepancies between Pos and General Ledgers to provide resolution to departments, possibly fixing the error for departments if they can. Uses UC policy and state/federal purchasing and tax regulation to help assess issues such as if the vendor would be considered an employee or if the vendor is providing a service covered by a bargaining unit. Functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems and vendor concerns. Under general supervision, researches and gathers information from a variety of sources; prepares and summarizes information and reports relative to new services, regulatory compliance issues and / or vendor selection and support activities. This position will be answering questions related to vendor selection, including insurance, conflict of interest, required forms, and applicable policies (UC, State & Federal). They will need to gather the info and write a summary to the requestor about what is required and why, assisting as much as possible. Assists with ensuring that financial processing functions which may include accounts payable, purchasing, recharge billing, travel / entertainment, gift accounting, and collections are performed with accuracy and that daily operations run smoothly. This position will involve working with purchasing policy daily. Communicating with shoppers, department managers, Ras, FAs, and accounts payable to make sure all financial & purchasing policies are followed. They approve vouchers to pay vendors, review T&E requests, submit them for reimbursement, and approve when necessary. Conducts or assists with researching, developing and implementing new and changing business processes. Assesses and recommends changes to maintain compliance with federal and state requirements and internal financial / audit policies. This position will assist the supervisor in change management and process; the process is constantly changing in purchasing. Assist, educate and train departments on new purchasing policies and procedures. Recognize patterns of errors creating unnecessary excess work in match exceptions and change orders, and implement solutions to resolve them from continuing to occur. Reviews, processes, and approves standardized financial data and transactions. Effectively addresses difficult and complex customer inquiries. This position will be reviewing general ledger spreadsheets to assist with closing encumbrances and amending purchases to meet current budgets and change in needs. Review and approve blucard transactions in BFS for multiple people. Approve payments to vendors. Answer all questions related to purchasing, including gift policy, petty cash, human subjects, honoraria, travel, entertainment, and paying vendors. Complex questions include purchases outside of policy, conflict of interests, data security, purchases involving ADA requirements, and requesting exceptional approvals. Analyze Bearbuy and bfs errors and fix them through change orders on POs. Participates in audits of internal records and processes and prepares recommendations for changes as needed. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. Participates in professional development.


Required Qualifications
  • Working knowledge of financial processes, policies and procedures. Strong knowledge of financial data management and reporting systems. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making. Ability to function effectively as a member of a team. Ability to adapt to changing priorities.


Preferred Qualifications
  • Proficiency in the use of spreadsheet and database software. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Skills to provide coaching and mentoring to support staff.


Salary & Benefits

Salary is commensurate with experience. For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Other Information

This is a full-time, career position. 100% remote work.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=37034&PostingSeq=1


 
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