The primary role of this position is to serve as staff assistant to the Chair of the Department (Chair), provide administrative support for the operational and organizational staff, and to serve as secretary to the faculty of the Department of Public Administration (Department). Much of the work is technical and requires high sensitivity and confidentiality.
The office administrator must have excellent technical skills, be able to determine work assignments, create new methods of systems, be creative, be attentive to details, have high communication ability; must also have knowledge of the many programs and activities of the Department. This individual must help prioritize tasks of the office staff and the Chair and be able to develop relationships with individuals of different cultural, economic, and physical backgrounds. The office administrator should have highly proficient knowledge of word processing and data management software, including spreadsheets, online surveys, and databases. This individual should also be able to draw upon organizational skills to help the Chair organize the faculty and staff to accomplish its goals and objectives.
This position requires advanced skills in independent decision making. The office administrator has the freedom to determine work methods and set priorities for completing tasks. This individual must make sure all reports, budgets, deadlines, and events are on schedule and done on time. The office administrator sets daily, weekly, monthly and yearly goals for himself/herself in consultation with the Chair and office staff.
Requires occasional offsite work with a modified schedule to support student, faculty, and alumni events.