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Job ID: 144108

Research Administrator (6205U) - 7582
University of California Berkeley

Date Posted Jul. 7, 2020
Title Research Administrator (6205U) - 7582
University University of California Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Research/Technical/Laboratory

Research Administrator (6205U) - 7582

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: May 19, 2020

Departmental Overview

The Berkeley Population Center (BPC) is an NICHD-funded research center which is administered under the auspices of the Social Sciences Matrix. BPC's mission is to facilitate interdisciplinary collaboration and innovation in population research by bringing together researchers from social science and health science departments, with an emphasis in areas of population health, labor, family, migration and social inequalities. The Center for the Economics and Demography of Aging (CEDA) is an NIA-funded research center. CEDA facilitates and sponsors aging research in four thematic areas, in keeping with its focus on the economics and demography of aging, notably health, disability and mortality; the biodemography of aging; and consequences and causes of global aging. More can be learned about the Centers on the Population Sciences at Berkeley website, Both centers offer seed grant funding to faculty, provide support for grant development and administration, and sponsor seminars, networking events and conferences.

Social Science Matrix is UC Berkeley's institute for social science research and provides an organizational frameworka matrixto support cross-disciplinary projects pursued by more than 500 social scientists across the Berkeley campus research landscape and beyond. Matrix is designed to foment relentless innovation, with the aim to generate new forms of scientific inquiry and design more effective forms of social intervention. The Social Science Matrix fosters collaboration and project development by providing program coordination for seminars and events around questions that demand diverse perspective and methods. It offers administrative support for grant applicants and for grants and contracts management.

  • Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
  • Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports.
  • Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments.
  • Applies professional concepts to provide projections, analyze spending and recommend adjustments.
  • Under general supervision and in coordination with Berkeley Regional Services, provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements.
  • Monitors and ensures allowability for financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary back up documentation.
  • Assist in preparing and liaising with campus services for subaward and related contracts.
  • Assists in support of audit as directed by senior staff.
  • Under general supervision, works with other analysts in negotiation of terms and conditions of research agreements and awards from various sponsors.
  • Assists in collecting data on grant productivity for annual and close-out reports.
  • Assists with the staffing of research and other personnel.
  • Plan and manage events, including travel and reimbursements.
  • Performs other duties as assigned.

Required Qualifications
  • Minimum of one year of demonstrated experience in research contract and grant management.
  • Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction
  • Requires independent judgment and strong organization and communication skills and customer service focus
  • Knowledgeable in applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines
  • Knowledgeable in applicable compliance requirements related to use of human subjects in research, financial conflict of interest, et cetera.
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Proficiency working with computer and information management systems
  • Ability to perform moderately complex financial analysis and customized reporting
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
  • Maintains current knowledge of compliance regulations in all areas of research administration.
  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Knowledge of NIH contract and grant rules and procedures.
  • Knowledge of or ability to quickly learn the University of California and UC Berkeley campus rules and procedures for grants and contracts, business and financial services, human resources, and human subjects review.

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a one year, part-time (30-hours per week), contract (temporary) appointment, with the possibility of renewal contigent on funding.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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