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Job ID: 146286

Administrative Assistant
University at Buffalo, The State University of New York

Date Posted Sep. 9, 2020
Title Administrative Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Research and Economic Development
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary
The Administrative Assistant provides administrative support to senior leadership in the Office of the Vice President for Research and Economic Development (OVPRED), with primary support provided to the Executive Director of Research Initiatives and the Executive Director of Regulatory Support. The incumbent is responsible for maintaining the calendars of the Executive Directors, providing support for meetings, and general administrative duties, as assigned. In addition, the position will assist with editing documents and presentations, and managing special projects. The Administrative Assistant will work closely with the VPRED’s executive assistant, coordinating operations and providing back-up support to the Vice President for Research and Economic Development and the rest of the VPRED senior staff, as needed.
Primary Duties and Responsibilities include, but are not limited to:

  • Maintaining calendars for the Executive Directors.
  • Arranging meetings.
  • Editing documents and presentations and assisting in OVPRED communication efforts.
  • Assisting with managing projects and events.
  • Purchasing and processing financial transactions.
  • Processing travel and expenses for senior leadership.
  • Preparing and submitting HR transactions.

The Administrative Assistant must be eager to learn, detail-oriented, and comfortable handling multiple assignments for various staff members in a fast-paced environment. They must be flexible, have strong communication and interpersonal skills, and be comfortable working as part of a team. The ability to switch between projects and adapt to changing priorities is critical, as the incumbent will be working with multiple staff members on potentially competing projects and deadlines.

The Administrative Assistant will interact with faculty, business professionals, and community leaders as well as administrative professionals on a daily basis, which will require discretion and tact. A sense of professionalism is essential, while experience with university practices and policies is beneficial, but not required.
The Office of the Vice President for Research and Economic Development and its constituent units guide and support the university’s research enterprise as well as its economic development and entrepreneurial activities. The position will be located on UB’s North Campus, with occasional travel to South campus and Downtown locations.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

  • Bachelor’s degree
  • Experience performing administrative tasks or providing customer service
  • Ability to work collaboratively
  • Effective problem solving skills
    A combination of education and experience or relevant military training may be considered in lieu of a Bachelor’s degree on a year for year basis.

Preferred Qualifications
At least 1 year of experience in a high-volume office environment. Prior experience editing documents and presentations in a professional setting, including experience with the Microsoft Office suite and Adobe Acrobat is preferred.

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Contact Information

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