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Job ID: 134360

Sponsored Research Administrator
Embry-Riddle Aeronautical University

Date Posted Dec. 3, 2019
Title Sponsored Research Administrator
University Embry-Riddle Aeronautical University
United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory
    Grant Writer/Technical Writer

The Office of Sponsored Research Administration (OSRA) that supports all three of our campuses is currently recruiting for a Sponsored Research Administrator to provide support for grants and contracts that are sponsored projects on the Prescott Campus, including guidance on what issues may present a compliance liability to the university. The Administrator serves as a liaison among university administration, principal investigators, faculty, staff, and funding agency representatives and is responsible for providing guidance to principal investigators regarding federal and non-federal grant proposals and administration, including but not limited to adherence to 2 CFR 200 the Uniform Guidance and other government regulations including applicable policies, procedures, rules and regulations of the university and sponsoring agency. He/she will educate and support faculty on the university and agency specific processes to submit a grant or contract proposal and are responsible for monitoring and reporting on budget management of grants awarded to the university and for recording and maintaining sponsored projects information in the university systems.

This position may reside in either Prescott, Arizona or Daytona Beach, Florida. If in Florida, the position will require a flexible schedule that may include working hours to be 10:00am – 7:00pm twice a week. Additionally, travel to the Prescott campus may occur at least once a quarter.

Responsibilities include the following:

Manage proposal submissions for government and private sponsored grants and contracts, including:
Work collaboratively with faculty to identify and develop grant opportunities based on the Prescott Campus research priorities.
Provide guidance, support and assistance to principal investigators with proposal development and proposal write up. This may include proofreading, and editorial assistance for all grant materials to ensure agency compliance.
Create and review all project budgets. Perform compliance review of all proposals for adherence to university, agency, and federal requirements. Interpret agency regulations.
Serve as authorized organizational representative to submit proposals to funding agencies according to program guidelines.
Serve as liaison among the Office of Sponsored Research, PIs, University departments, campuses and external funding organizations.
Support the Prescott Campus Vice Chancellor for Academic Affairs (VCAA) in managing and implementing faculty sponsored research and contract proposal competitions, faculty-student sponsored research and contract proposal competitions, and all administrative aspects of faculty and faculty-student sponsored research and contracts. This includes reviewing all student and faculty-student internal grant proposals, preparing a report for the VCAA on all faculty and faculty-student pre-submission and post-submission sponsored research and contract activities, presenting related workshops, and assisting faculty and faculty-student teams in the (1) preparation of sponsored research and contract proposals prior to submission, in the (2) management of sponsored research and contract proposals upon and after approval, and in the (3) analysis of proposals rejected by sponsors.
Meet biweekly with OSRA team (Daytona) and weekly with the Prescott Campus VCAA and the Associate Director, Financial Research Administration Compliance to discuss grant-related activities.
Maintain a working knowledge of laws, regulations, and policies that affect sponsored research administration and compliance.
Assist with the content of seminars and discussions pertaining to grantsmanship.
Maintain a positive research environment and infrastructure.
Maintain Sponsored Project records:
Maintain project files, sub-contracts, modifications and amendments, consulting agreements, split-funding forms, effort reporting, sub-recipient monitoring, record retention of contract documents.
Input complete and accurate electronic data into university system.
Coordinate other activities, special reports, projects and other related duties as assigned. Raise potential concerns involving project budgets, administration, compliance issues and other key issues regarding sponsored administration and compliance.


Required skills, knowledge, abilities:

Bachelor’s degree is preferred. In lieu of a Bachelor’s degree, at least five years of experience and grants, contracts or financial management will be considered. Qualified candidate must have demonstrated experience making independent decisions, researching, analyzing, and solving problems and prior experience working effectively under pressure of deadlines, frequent interruptions, and changing and competing priorities. Ideal candidate will have the ability to develop new systems or procedure to resolve problems and facilitate workflow and excellent interpersonal skills and proven experience working both independently and as an effective team member. Prior experience in research administration and working knowledge of laws, regulations, and policies affecting research grant/contract acquisition and compliance is also required as well as knowledge of budgeting and budget development. Strong analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications and discretion in dealing with sensitive and confidential information is also required.

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