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Job ID: 168224

Admissions Operations Coordinator (4508U), Berkeley Law 24535
University of California, Berkeley


Date Posted Sep. 27, 2021
Title Admissions Operations Coordinator (4508U), Berkeley Law 24535
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Admissions/Student Records/Registrar
 
 


Admissions Operations Coordinator (4508U), Berkeley Law 24535

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

UC Berkeley School of Law (Berkeley Law) is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. Berkeley Law is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national, and global import.

The Admissions Operations Coordinator at Berkeley Law administers application processing systems and a wide range of outreach activities for the law school. Reporting to the Director of Admissions and Operations, the Admissions Operations Coordinator assists in reviewing 6,000 - 7,000 JD applications annually, manages a variety of correspondence throughout the application cycle in support of the Admissions unit; coordinates on-campus visits by high schools and student groups; represents the law school on occasion for recruitment. The incumbent also manages data processing and updating of applicant records across admissions and enrollment management systems, providing policy recommendations focused on admissions outreach and recruitment goals.

The Admissions Operations Coordinator must use real-time data to respond to applicant issues and problems as they arise; plans and implements projects in response to real-time challenges and needs; assists with and facilitates programs for student outreach, recruitment, and admissions for the law school within appropriate constituents and communities; and educates the public about admissions requirements, policies, and processes.

Application Review Date

The First Review Date for this job is: October 8, 2021

Responsibilities

ADMISSIONS DATABASE PROCESSING AND COORDINATION
  • Performs admissions database system (ACES2 and UNITE) processing and updates for incoming applications, emails to applicants regarding application completion or status, updates student records in ACES2, UNITE and/or SIS, and audits files for completion and consistency.
  • Coordinates with campus or third party vendors to generate data reports from multiple sources and provide data to Directors and/or Deans for dissemination to external reports.
  • Provides technical assistance in updating processes, including folding in new software as needed by the office.


ADMISSIONS OUTREACH
  • Provides substantive information via telephone, email, and in person on law school admissions requirements, application process, planning visits, scheduling appointments, prerequisite courses, school/college programs and curricula, specific financial aid, housing, career opportunities, resources, and additional information.
  • Facilitates information sessions for prospective students.


ADMISSIONS RECRUITMENT
  • Performs recruitment activities, including writing or editing materials, and represents the school/college/department at admissions events and other forums. Plans visits to schools, schedule and make presentations.
  • Under direction and guidance of the Director of Admissions or Outreach and Recruitment, plans, organizes and/or assists with events to enhance recruitment and yield, including individual Admit Visits, Admitted Students Weekend, diversity initiative events, mentoring programs, and similar activities.


PROCESS COORDINATION
  • Schedules and coordinates on-campus visits by high schools and student groups, providing building tours.
  • Assists with content updates for admissions and/or financial aid-related web pages.
  • Facilitates event registration and name tags, tracks online RSVPs, and email follow-ups to visitors.
  • Organizes and manages shipping for upcoming outreach events, mailing of decision letters and admitted student correspondence, and e-filing.
  • Assists in identifying opportunities to streamline processes in incorporating new technology and/or admissions evaluation tools, such as interviews.
  • Assists with sending electronic and print communication to prospect and admitted students, including Admit Packet, Curricular Interest, and Supplemental Gift Aid Questionnaire.


FILE REVIEW
  • Exercises professional judgment in reviewing, evaluating, and recommending applicants for admission using established and predefined guidelines. Assesses applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, and educational/personal hardship.
  • Using established guidelines, applies acquired knowledge of college/school/department requirements and applicant pool to assess applicants' overall record and experience for final admissions determination and recommendation. Consults with senior level staff when reviewing more complex applications.


Required Qualifications
  • Analytical, critical thinking, problem recognition/avoidance/resolution/problem-solving skills and the ability to deal with ambiguity.
  • Ability to understand and easily explain the nature of the law school experience, the academic and other requirements of the field, and the key factors a successful applicant and matriculant should possess.
  • Thorough knowledge and experience working with a diverse student population.
  • Strong skills in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals with ability to interpret policies and procedures to prospective students and the public.
  • Strong advising and counseling skills with thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities.
  • Political acumen to establish and maintain cooperative relationships throughout the organization and with schools, universities, community organizations, undergraduate and graduate student and campus organizations, and other institutions. Ability to leverage those relationships to meet key Admissions Office objectives.
  • Excellent computer skills with the ability to quickly learn and adapt to new systems and programs.
  • Knowledge and demonstrated experience using Microsoft Word, Excel, and PowerPoint.
  • Highly advanced interpersonal and communication skills (both verbal and written), and the ability to employ active listening skills and the ability to develop persuasive and compelling arguments.
  • Ability to provide a high level of customer service and responsiveness. Strong ability to work independently and as a team member.
  • Ability to multitask and meet demanding time frames.
  • Ability to travel (up to 10%) and must have a valid driver's license.
  • Ability to exercise a high degree of professional judgment and discretion while maintaining a high level of confidentiality.


Education/Training:
  • Bachelor's degree in related area and/or equivalent experience/training.


Preferred Qualifications
  • Knowledge of or the ability to learn quickly common campus-specific databases and experience with admissions-based systems, such as Qualtrics, and other related programs.
  • Knowledge of web site design and other technologies.
  • Experience working with data management systems to generate reports and process data.


Salary & Benefits

This is a non-exempt, biweekly paid position. Hourly pay range is $26.00-$29.50, commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=24535&PostingSeq=1

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