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Job ID: 134958

Internal Audit Specialist
Coast Community College District

Date Posted Dec. 12, 2019
Title Internal Audit Specialist
University Coast Community College District
Costa Mesa, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Fiscal Services
This position will remain open until filled.  The first review of applications will take place on January 13, 2020.

Supervision Received

The Director of Internal Audit will provide guidance and training as necessary and as required to comply with auditing standards; however, the incumbent is expected to report to and take direction from the Internal Audit Director while building and maintaining relationships with management, faculty, and staff throughout the District.

Direction and Independence of Action
The incumbent is expected to work with some degree of independence and latitude while collaborating with the Internal Audit Director.  Internal Audit is expected to produce accurate work product, free from error.  As such, consequences of errors in the work product could put the department's reputation at risk, affect the decisions made by District management, and create re-work and new reports to be issued.  This position requires dependability, integrity, professionalism, independence and objectivity, as well as confidentiality and ethical responsibility.  All this must be performed in environment that values transparency and respects that the District is a public institution.

The incumbent applies developed subject matter expertise to perform financial, operational, compliance, performance, and investigative audits at the District and college sites. Provides quantitative reports/summaries based on the compilation of surveys, data collection, interviews, and data analysis.  Documents results of work related to audits and investigations by maintaining and updating files, databases, schedules, proofreading and assembling reports, and recording recollections of meetings.  Assists in the development and presentation of reports and recommendations.
Distinguishing Career Features
The Internal Audit Specialist provides independent and objective assessments and assists the Director, Internal Audit in the execution and implementation of the District's annual audit plan, as well as any impromptu assignments that may arise.
The Internal Audit Specialist assesses internal controls to mitigate the risk of fraud, waste, and abuse.  The Internal Audit Specialist evaluates programs, operations, fiscal records, policies and procedures, contracts, grant agreements, and state and federal laws and regulations as applicable. The incumbent may also participate in investigations related to fraud, waste, and abuse.  In addition, incumbent may develop and deliver training related to the audit process, ethics, internal controls, fraud, waste, and abuse.  Overall, work is performed while adhering to industry standards for audits and investigations.
 Essential Duties and Responsibilities
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:
* Gathers data from various District information systems, personnel, and observations made at work sites, for audits, consulting engagements, and investigations of CCCD operations, activities, functions, and programs. Documents and organizes information in working papers.     
* Reviews and analyzes collected information for trends and consistency, making notation of unusual patterns or quality variations.  Documents and organizes results in accordance with auditing standards and industry best practices.      
* Creates work plan to complete assignments and develops and performs sampling and detailed testing with limited direction.      
* Researches legal mandates, policies and procedures, best practices, regulations, labor contracts, grant agreements, previous audit, consulting, and investigative reports, and other materials relevant to projects. Conducts assessments of internal controls to mitigate risk of fraud, waste, abuse.     
* Compiles District-wide audit universe and performs risk assessments related to projects in an effort to identify internal controls or potential weaknesses in internal controls. Makes recommendations to improve District operations, reduce cost, and ensure optimization of resources and efficiencies.     
* Provides administrative support to audits.  Plans, schedules, and prepares materials for meetings in a timely manner; maintains audit records.     
* Responds to inquiries, conveys information, and provides training about the services provided by Internal Audit.      
* Produces pre-approved reports, correspondence, forms, charts and graphs using various business, office suite, and audit software (Teammate).  Drafts selected report materials that include recommendations, procedures, manuals, briefing packets, and proposed policy changes within established timelines.  Receives and assembles working papers to comply with IPPF and GAGAS standards as well as District policies and procedures.     
* Coordinates and sets up meeting facilities. Assists in preparing work-in-progress reports for District management, sets up business calendars and cycles, then monitors key deadlines and/or time lines for projects, and work activities.     
* Performs other duties as assigned that support the overall objective of the position.

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