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Job ID: 192374

Administrative Assistant 1
University at Buffalo, The State University of New York

Date Posted Aug. 17, 2022
Title Administrative Assistant 1
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department CAS Dean's Office
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary
The College of Arts and Sciences is seeking an Administrative Assistant 1 to support the Dean’s Office. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations with a strong focus on professionalism and confidentiality.

In this role you will:
Serve as main receptionist for Dean’s office, which includes screening the Dean’s phone calls, handling the main office email, and distributing the Dean’s office mail.
Maintain the schedule for the Dean and the Academic Associate Deans.
Assist in coordinating Dean’s travel arrangements, including preparing itineraries and making airline, hotel and car rental.
Coordinate with Events Team and Executive Assistant on dean’s office events including booking venues, preparing & sending invitations, and maintaining attendee lists.
Supervise student assistants and work study students

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Departmental Operating Needs
Minimum Qualifications
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.


A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications
Excellent customer service and communication skills.
Ability to handle a variety of tasks and competing priorities from multiple parties in a fast-paced office environment, collaborating with supervisors and classified staff members.
Strong problem-solving skills.
Maintain confidentiality in written correspondence and verbal communication.
Strong command of Microsoft calendaring and scheduling features in Outlook.
Moderate to strong command of Microsoft Office Suite including Outlook, Word, PowerPoint. Basic Excel knowledge.
Familiarity with or willingness to learn EMS software, Box, OneDrive, Zoom.

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Contact Information

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