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Job ID: 204915

Staff Assistant, College of Arts and Sciences
University at Buffalo, The State University of New York


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Date Posted Feb. 2, 2023
Title Staff Assistant, College of Arts and Sciences
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department CAS Administrative Operations
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 
Position Summary
The College of Arts and Sciences is seeking a staff assistant. In this role, you will provide high-level administrative support to the Associate Deans and and other senior leaders in the College. You will be expected to work with a great deal of initiative and autonomy in the following responsibilities:
  • Provide administrative support to Associate Deans and senior leaders. This involves scheduling meetings, preparing materials, and ensuring details are finalized for all meetings and events.
  • Maintain and review calendars regularly to prioritize and optimize time.
  • Manage front office operations: serve as main point-of-contact and communication for Dean’s office; manage department deliveries; provide assistance to in-person visitors and callers; open and close the office ensuring office security.
  • Supervise all student employees in the Dean’s office. This requires posting, interviewing, hiring, training, scheduling, mentoring, setting priorities and assigning tasks and projects for multiple hourly and work study student employees.
  • Provide support to Associate Deans and senior leaders for special projects including planning and other efforts from University leadership including preparing project and/or presentation materials.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
 

Minimum Qualifications

  • Associates degree required.
  • 2 years office administration experience.
  • Strong written and oral communication skills
  • Strong computer skills, including Microsoft products and Zoom.
  • Incumbent must be able to maintain the highest level of confidentiality and respond with tact and diplomacy in high pressure or sensitive situations.
  • Must be able to manage competing priorities, display flexibility and initiative, and work with a diverse constituency in a face-paced environment.

Preferred Qualifications

  • Bachelor’s degree preferred.
  • Prior experience at a large research university center, preferably at the University at Buffalo (UB).
  • Familiarity with UB policies, procedures and systems.

 
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