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Job ID: 205903

Human Resources Assistant, University Libraries
University at Buffalo, The State University of New York

Date Posted Feb. 20, 2023
Title Human Resources Assistant, University Libraries
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Libraries Administrative Operations
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Human Resources

Position Summary

The University at Buffalo Libraries seek a collaborative and detail-oriented professional to provide administrative support to the University Libraries Human Resources (LHR) unit, part of the Office of the Vice Provost for University Libraries. As a highly visible staff member, the Human Resources Assistant liaises with all parts of the Libraries to provide excellent customer service. The successful candidate will exercise sound and independent judgment to perform tasks and responsibilities to meet the needs of the Libraries faculty and staff.

As the Human Resources Assistant, your primary responsibilities will include:
    • Performing complex, varied and confidential administrative functions in support of the University Libraries, including preparing and distributing personnel-related correspondence and processing transactions in the Electronic Personnel Transaction (ePTF) system.
    • Providing excellent customer service when responding to inquiries received via phone or submitted to LHR through email.
    • Processing appointment, re-appointment, termination, change in pay and change in supervisor requests for student assistants, ensuring that all proper documentation is on file.
    • Providing administrative support to dossier preparers for faculty appointments, reappointments, continuing appointments and professional permanent appointments.
    • Assisting with the Libraries’ recruitment efforts including advertising positions, scheduling, travel accommodations and providing updates to candidates.
    • Monitoring the appointment dates of Libraries faculty and staff to ensure that renewal notices are completed within contractual guidelines.
    • Assisting with the administration of the performance management process, including sending reminder emails and answering questions related to the Performance Online Program (POP).
    • Completing assigned tasks necessary for office operations such as planning special events and ordering supplies.


We invite individuals to apply whose perspectives and experiences will enrich and strengthen our organization. The library serves an increasingly diverse constituency of patrons, and our employees, services, collections, and policies should honor and reflect this diversity. We encourage candidates who thrive in a welcoming multicultural environment to apply.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

About The University Libraries
SUNY’s largest academic research library offers an outstanding array of information resources, technologies, services, and people to support academic achievement. The Libraries play a vital role in the academic success of our students, the teaching and research of our faculty, and the intellectual pursuits of our alumni and community members. Our broad selection of digital and print resources, innovative services, and expert staff support scholarly and creative achievements in new and exciting ways.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • A bachelor’s degree from an accredited college or university.
  • Ability to communicate effectively with a wide range of constituents, both orally and in written form, while providing a consistently high level of customer service.
  • Demonstrated commitment to diversity, equity, and inclusion with the ability to support and enhance a diverse learning and working environment.
  • Ability to be successful working in an environment that requires a strong attention to detail, a high degree of accuracy and good judgment.
  • Exceptional organizational and time management skills with the ability to prioritize the workload and manage competing priorities.
  • Ability to maintain confidentiality while handling restricted and sensitive information in accordance with library and university policies.

Preferred Qualifications

  • Previous experience supporting human resources functions.

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