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Job ID: 124857

Grants Manager
Simmons University

Date Posted Jun. 26, 2019
Title Grants Manager
University Simmons University
Boston, MA, United States
Department Administration
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Grant Writer/Technical Writer

Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace.

Job Summary
Simmons University is looking for a Grants Manager to join the Office of Sponsored Programs. Reporting to the Director, the Grants Manager will provide technical and analytical expertise to Principal Investigators and staff involved in externally funded projects, working on the completion of grant and contract proposals, the Grants Manager will serve as a University expert on the programs, policies, and directions of federal, state, professional associations, and corporate and foundation granting agencies. The Grants Manager will also provide input on the development and revision of policies and procedures that enhance research, scholarly, artistic and service activities, especially with respect to federal agencies and provide administrative support to the Fund for Research Committee and the Institutional Review Board.

As a University committed to diversity, equity and inclusion, we seek candidates who embody these values and who have proven experience working successfully with individuals across a broad spectrum of identifies and perspectives.

Pre-award Management
  • Assist and provide guidance to faculty and staff in the preparation and submission of proposals for external funding agencies;
  • Maintain tools to support Sponsored Program project and program management;
  • Provide high quality customer service and maintain effective communication with various University offices;
  • Counsel faculty on sponsor regulations and proposal submission requirements;
  • Prepare detailed budgets for proposal submissions in compliance with Simmons and sponsor policies, working with Payroll to ensure accuracy and currency of compensation information;
  • Prepare and circulate internal proposal approval forms;
  • Develop competitive, compliant proposal packages including administrative items, drafting boilerplate documentation, and identifying data required for proposal submission
  • Work with sub-awardees and vendors to complete all required paperwork, adhering to their internal proposal review timelines;
  • Ensure pre-award sub-recipient monitoring activities are completed prior to proposal submission;
  • Submit proposals through, other proposal submission portals and via agency specific electronic proposal submission systems;
  • Prepare and submit post-award online continuation applications, internal and external grant budget revisions, carry over balance budget requests, etc.;
  • Serve as administrator for the University for all electronic research administration systems, including NSF FastLane/, NIH eRA Commons, etc.;
  • Communicate with vendors, sub-recipients and funding agencies for problem solving;
  • Analyze department policy and procedures, recommending changes to streamline processes;
  • Alert Operation Directors and Grant Accountant to potential award concerns with sponsors regarding non-financial award management matters;
  • Assist in the planning and development of seminars, workshops as well as related materials;
  • Remain current on trends and changes in the industry including changing regulations which impact research funding and grants.

Compliance - Institutional Review Board (IRB)
  • Provide administrative support to the IRB, working closely with the committee co-chairs;
  • Identify and distribute IRB educational materials and documenting researcher compliance;
  • Ensure the timely filing of all IRB registration documents;
  • Maintain the IRB database, files and website;
  • Receive protocols, coordinate the distribution of the protocols to reviewers, as well as manage/generate all correspondence with committee members and faculty and student investigators;
  • Schedule meetings and preparing meeting minutes;
  • Serve as administrator for the CITI Training programs related to the use of human subjects in research;
  • Manage IRB budget.

  • Bachelor's degree or equivalent combination of experience and education
  • 5+ years of relevant grant and contract experience, preferably in Higher Education
  • Strong ability to multi-task
  • Ability to provide management and leadership in a growth-oriented organization
  • Strong organizational skills and the ability to work in quick-paced environment
  • Ability to communicate effectively with diverse groups and collaborate with staff around a variety of projects
  • Strong oral and written communication skills
  • Demonstrated ability to design and maintain databases
  • Strong computer and analytical skills
  • Working knowledge of federal contract administration and IRB regulations preferred.

Required Application Materials:
  • Resume
  • Cover Letter

Salary Grade

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

To apply, visit

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.


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