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Job ID: 236038

Scheduling & Special Events Coordinator (4134U), Recreation & Wellbeing - 68949
University of California, Berkeley

Date Posted May 13, 2024
Title Scheduling & Special Events Coordinator (4134U), Recreation & Wellbeing - 68949
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Athletics and Recreation Services

Scheduling & Special Events Coordinator (4134U), Recreation & Wellbeing - 68949

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Department of Recreation & Wellbeing provides competitive and recreational opportunities for students, faculty, staff and campus affiliated community members. In addition to the 30 sports clubs, the department offers a wide range of recreational activities and state of the art equipment.

Application Review Date

The First Review Date for this job is: Friday, May 24, 2024


  • Submits requests for use of recreational facilities for internal events to the supervisor - Associate Director.
  • Submits requests for use of shared facilities and fields to other campus departments.
  • Oversees requests from RSO's, Sport Club teams, university departments, or external requests.
  • Vets, plans, organizes and schedules recreational programs.
  • Assists in planning and implementing of club events and practices.
  • Supports preparation and on-site coordination of day-of events.
  • Coordinates additional planning and staffing needs for extreme large events.
  • Monitors budget and makes budget recommendations to supervisor (Associate Director) and Sport Club manager for assigned activities / programs.
  • Ensures costs related to events are covered by appropriate charges and revenue.
  • Regular weekly administrative and data entry tasks.
  • Runs reports and shares data with stakeholders such as staff at other RecWell facilities, or campus partners.
  • Serves as department liaison for EMS representative.
  • Attends regular campus special event team meetings.
  • Coordinates with LiveWhale for website pulls.
  • Oversees billing costs with campus users.
  • Maintains files, records, and prepares reports as necessary.
  • Documents events to maintain historical record of past rentals and group usage.
  • Supervises employee performance, career development, and adherence to job standards.
  • Selects, trains, and supervises staff.
  • Implements program policies and procedures.
  • Reports safety issues to appropriate personnel and recommends improvements.
  • Completes other duties as assigned.

Required Qualifications

  • Creative problem-solving skills to deliver strong service orientation, program management, and sound judgment and decision-making.
  • Critical thinking skills to develop original ideas in a varied and challenging environment.
  • Ability to work effectively, across all organization levels, internally and externally.
  • Client service minded focus, entrepreneurial spirit and creative thinking skills.
  • Demonstrated verbal and written communication skills.
  • Proficiency in the use of basic computer applications relevant to job duties.
  • Knowledge of campus policies and procedures.
  • Interpersonal skills to interact effectively with people from diverse backgrounds.
  • Knowledge of program activity and industry best practices.
  • Demonstrated leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally.


  • Bachelor's degree in related area and / or equivalent experience / training.
  • Red Cross CPR.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $58,000.00 - $63,500.00.

  • This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
  • This position is exempt and paid monthly.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.

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