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Job ID: 224617

Research Administrator II
Tufts University

Date Posted Oct. 27, 2023
Title Research Administrator II
University Tufts University
Medford, MA, United States
Department Department of Developmental, Molecular
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Research/Technical/Laboratory


The Department of Developmental, Molecular & Chemical Biology at Tufts University School of Medicine was formed to integrate the traditional studies of developmental and molecular biology with the innovation of chemical biology to  facilitate fundamental understanding of disease processes as well as the development of novel therapeutics. One area of focus is signal transduction mechanisms in development and disease, especially in cancer. Structural biology and structure-based drug development is a second area of strength.

What You'll Do

Under moderate supervision, responsible for administering portfolio of broad and moderately complex sponsored awards. Utilizing considerable knowledge of research administration and academic area, works with faculty to develop sponsored proposals and to manage post-award compliance activities. Serves as resource to junior level research administration staff. May assist school management with other assigned program operation functions.


Essential Functions:

  • Reviews funding proposal opportunity announcement or request for grant proposal to gain understanding of requirements, submission process and sponsor guidelines. Using the Research Administration System, prepares business components of grant application, prepares and routes proposal for internal approval, and prepares, reviews and submits subcontractor and other documentation to Office of Pre-Award Research Administration for final review and submission to sponsor.
  • Responsible for preparing proposal’s categorized budget and budget justification, confirming accuracy of costs. Verifies that correct facilities and administrative cost rate is applied. Identifies, obtains approval and ensures proper, documented cost share for proposal submission.
  • Once grant has been awarded, revises categorized budget as necessary. Provides information for appointment of individuals in compliance with grant provisions. Identifies need for advance accounts and no-cost extensions and takes responsibility for completing required internal documentation.
  • Monitors award budget and reports internally on spending, etc. Reviews contracts and subcontracted procurement and financial transactions. Works with Principal Investigator (PI), school, department and central administration to determine allowable and allocable project charges. Develops burn-rate analysis and budget projections in the Axiom budget system as needed.
  • Serves as general resource to junior level research administration staff in department and resource on electronic systems (Research Administration System and Axiom). May provide formal and informal training. Participates in training events sponsored by the Office of the Vice Provost for Research (OVPR).
  • May assist school management with other assigned program operation functions.

What We're Looking For

Basic Requirements:

  • Bachelor’s Degree and 3-5 years of experience.
  • Understanding of regulations that govern federal research funding and related areas of regulatory compliance.
  • Proficient with electronic grants management systems (i.e.,, NIH eRA Commons, NSF Fastlane, Proposal-Central, etc.) or ability to learn these and other applicable systems.
  • Strong organizational and interpersonal skills.

Pay Range

Minimum $31.90, Midpoint $37.95, Maximum $44.00

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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