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Job ID: 165311

Department Administrator
University at Buffalo, The State University of New York

Date Posted Aug. 16, 2021
Title Department Administrator
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Medicine
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services

Position Summary
The Department Medicine is searching for a Department Administrator to join our team. The primary responsibilities in this position are to ensure operational efficiency and team effectiveness and to oversee compliance with institutional, local, state, and national guidelines. As such, expertise in the following areas are critical: communication, budgeting, governance, compliance, and team development as outlined below. Given the complexity of the institutional matrix, cognitive flexibility, aptitude for adapting to ambiguity, and cultural awareness are critical.

In collaboration with the Chair of the Department, organize and maintain Departmental communications. Both internal and external stakeholders must be identified and included. This responsibility may be shared synergistically with those with appropriate IT and other types of expertise.

Develop, maintain, and periodically revise the academic onboarding process for Department staff and faculty. Understand the similarities and differences for onboarding staff versus faculty. Ensure that faculty have the requisite tools to perform at the top of their clinical license and academic degree. Effort is coordinated with the Department’s academic medical practice group, UBMD Internal Medicine, which holds primary responsibility for the clinical provider onboarding process.

Serve as the Departmental liaison with the office of the Dean of the Jacobs SMBS with specific attention to compensation, personnel, decanal, communication, and implementation of policies.

Gather data and create reports as required to delineate faculty time and effort, compensation sources and distribution, and research grant submissions and awards.

Develop and monitor budgets for the Departmental State, UBF, and research funds. Responsibility for fiscal integrity includes, but is not limited to, approving expenditures, which includes review for appropriateness based on funding source requirements.

Ensure implementation and compliance with appropriate policies that pertain to institutional HR functions.

Serve as the Departmental liaison for faculty and staff for all human resource matters, including benefit inquiries, payroll questions and disciplinary actions.

Develop an inclusive and meaningful process for performance reviews for staff that promotes team innovation. Foster a team approach to governance and management that is inclusive and transparent.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
Bachelor’s degree required with experience in at least some of the following areas:
Knowledge of basic accounting principles and budgeting practices
Strong functional applications of Excel and Word
Demonstrated accomplishments to communicate effectively and problem solve in a fast paced, multi-cultural environment
Preferred Qualifications
Preferred Qualifications: Strong knowledge of University policies and procedures
Familiarity with University business systems

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