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Job ID: 144072

Pre-Award Research Administrator 3 (6206U), ChaMPS Region - 6909
University of California Berkeley

Date Posted Jul. 7, 2020
Title Pre-Award Research Administrator 3 (6206U), ChaMPS Region - 6909
University University of California Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory

Pre-Award Research Administrator 3 (6206U), ChaMPS Region - 6909

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: March 27, 2020

Departmental Overview

Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.

Chemistry and Mathematical and Physical Sciences (ChaMPS) is a service region within Berkeley Regional Services, within the division of Vice Chancellor for Administration, providing reliable, high-quality integrative administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service.

Chemistry and Mathematical and Physical Sciences (ChaMPS) within the Berkeley Regional Services. ChaMPS provides a wide range of reliable, high-quality administrative support services for the University of California, Berkeley in the areas of Research Administration, Purchasing and Reimbursement, Human Resources & Academic Personnel Support, and Information Technology (IT).

In support of the UC Berkeley Operating Principles ( and the university's mission of teaching, research and public service, ChaMPS operates in a culture which encourages collaboration, innovation, simplification, and accountability. Our staff focuses on service, a commitment that is aligned with the ChaMPS vision. We recognize excellence and strive to provide timely, consistent, and dependable service to you.

The Research Administration function within ChaMPS will provide department level service during the contracts and grants life cycle to UC Berkeley's Principle Investigators (PI) and Principle Directors (PD). By streamlining services in areas such as human resources, purchasing, and grants administration, ChaMPS will help PIs and PDs navigate the campus administrative processes and focus on the research that comprises a large part of the UC Berkeley mission. ChaMPS will provide department level pre-award and post-award support services to all research professionals on campus, in close collaboration with the Sponsored Projects Office, Industry Alliances Office, Contracts & Grants Accounting, and other central compliance groups.

The Research Administrator 3 position within ChaMPS involves providing analytical and financial support in contract and grant administration, and budget development, including, management of funds post-award, and closeout activities for federal, state, local and private sponsors. This work will involve activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; analyzing financial data; and sub award/subcontract administration.

The Research Administrator 3 will report to and receive assignments from the Contracts and Grants Supervisor 2. The incumbent will work with the supervisor to ensure a balanced workload. The incumbent will mentor employees at the Research Administrator 2 level to help them gain a better understanding of research administration in a university setting and within ChaMPS.

  • The Pre-award Research Administrator works with Department Faculty to develop adherent proposals for submission to funding sponsors. The Research Administrator reads sponsor solicitation and policies, and guides the proposing faculty through proposal development and submission.
  • Serves as a knowledge base, ready and able to advise faculty on all aspects of proposal development and submission, including cost-sharing issues, costing policies, developing supporting documents such as data management plans, facilities docs, mentoring plans, and more.
  • Develops detailed budgets and justifications that accurately represent the financial needs of the proposed research. Convert budget to sponsor format, which may include different forms (e.g. RR budget form), sponsor spreadsheets, or sponsor breakdowns (grant fiscal year, university fiscal year, phase, task, etc).
  • Works with sub- and super-recipient institutions to coordinate subcontract proposals and collaborative submissions.
  • Provides document management support, including maintaining libraries of frequently used documents, creating documents from raw text provided by faculty, converting documents from and to a variety of formats, and combining or separating these as needed to provide in sponsor-specific portals.
  • Assists with budgeting a wide range of personnel with different appointment types. Some complexities include budgeting summer salary for academic appointment faculty, graduate student researcher planning, participant support, undergraduate temp planning, staff and consultant roles, and more.
  • Will have primary responsibility for managing proposals in sponsor systems, including FastLane/,, NSPIRES, STGMS, Assist, among others.
  • May facilitate PI interactions with BRS HR and BRS Purchasing.
  • Assists in support of audits as directed by senior staff.
  • Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and BRS, University, and/or funding agency processes and policies.

Required Qualifications
  • Minimum 1 year of demonstrated experience in research contract and grant management.
  • Requires independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
  • Extensive experience in pre-award administration, proposal preparation and submission processes.
  • Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.
  • Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
  • Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.
  • Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.
  • Requires thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Ability to manage significant volume of transactions.
  • Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.
  • Ability to translate technical/scientific concepts into a fundable proposal.

  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Three years of demonstrated experience in research contract and grant management preferred.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $68,000.00 - $75,000.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time, Career position.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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