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Job ID: 183306

Financial Specialist, Financial Management
University at Buffalo, The State University of New York

Date Posted Apr. 6, 2022
Title Financial Specialist, Financial Management
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Financial Management
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Finance/Investment Management

Position Summary
The Financial Management department at the University at Buffalo is seeking a Financial Specialist who will be responsible for handling a series of financial transactions and analysis to include administration of various Consolidated Billing programs, development and coordination of potential new card programs as well as various departmental accounting functions.

The successful candidate should be analytical and have strong audit skills. The selected individual should be able to put into place security and control procedures and manage university wide consolidated billing monthly reconciliation process. Excellent written and strong communication skills are essential for this position. The selected candidate must be highly organized and detail oriented, with the ability to multi task. In this position, the candidate will perform a variety of accounting duties to include:

Consolidated Billing
Administer the consolidated billing process including setting up new accounts and recharging monthly bills.
Reconcile monthly consolidated billings across multiple funding sources,
Create efficiencies within the consolidated billing process taking into consideration the complexities of different funding sources.
Asset Management
Manage the tagging process of new university assets.
Card Program
Develop enhanced financial reporting and enforce compliance with standardized procedures for multiple card programs
Determine when an account is not in compliance. Recommend corrective course of action and work with staff to obtain account resolution.
Collaborate with university leadership to establish new card programs for the campus. Onboard campus entities as needed to get new programs up and running efficiently
Maintain audit documentation for numerous accounts following specific guidelines for each funding source
Reconcile and recharge monthly card program accounts.
Establish a new process to conduct periodic audits and policy compliance reviews on various card holders
Additional Responsibilities
Develop communications to include website content and listserv communications as it relates to various functional areas within Financial Management
Address continuous account issues, by prioritizing, analyzing, problem solving and expediting responses to all inquiries. This will include prompt responses to staff in leadership roles such as Principle Investigators, UBO’s, Department Heads, etc.
Work on special projects, new and enhanced system reporting, process improvement initiatives, participate on committees

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
Bachelor’s Degree in Business Administration, Accounting, Finance or equivalent field, with one year of related work experience
Strong interpersonal skills and the ability to work with a diverse population faculty/staff
Excellent verbal and written communication skills
Strong Organizational skills with the ability to manage competing priorities and meet deadlines
Demonstrated ability to use Microsoft Office applications: primarily Excel; Word and Outlook
Preferred Qualifications
Proven customer service experience
Knowledge of UB software systems: SIRI; Oracle, and RF Report Center

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