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Job ID: 184146

Administrative Support Specialist I/II-Admin
Auburn University

Date Posted Apr. 19, 2022
Title Administrative Support Specialist I/II-Admin
University Auburn University
Auburn, AL, United States
Department Vice President for Alumni Affairs
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Job Summary
Auburn Advancement is seeking candidates for the position of Administrative Support Specialist in the Engagement department. This position will have an emphasis on the Auburn Clubs program, a multifaceted national and international network of over 100 clubs and affinity groups. In addition to providing general clerical and administrative support to the Auburn Clubs Coordinators, the individual in this position will work closely with an extensive array of volunteers.

Essential Functions
Essential functions include, but are not limited to: maintains the accuracy of club records, calendars, and volunteer contact information for the alumni database; assists in scheduling meeting speakers and representatives; coordinates speaker and representative travel arrangements as well as creates and disseminates travel itineraries for approximately 70 meetings; serves as a point of contact to club leaders and alumni volunteers; collects preliminary details and initiates the creation of print and electronic publications for meeting/event promotion; calculates, posts, verifies, and tracks invoices, receipts, and other financial documents for multiple budgets; processes vendor and travel payments; documents minutes in quarterly board committee meetings; ensures professional written and verbal correspondence to volunteers; researches and resolves policy related or procedural issues; assists in the planning and execution of Club Leadership Conference and other special events; provides exceptional customer service to alumni, club leaders, and volunteers; and performs other support duties of similar difficulty.

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