The Office of Student Affairs is responsible for all enrollment management, student services (including all academic support) for students, advisors and faculty coach support services. In addition, the OSA is responsible for developing, maintaining and implementing student affairs policies and in overseeing the proper implementation of University-wide policies for students. Together with the combined Registrar’s Office, the OSA provides services to over 850 students, faculty members, the TUSM clinical affiliates, Maine Track and TUSM academic and administrative offices. The OSA oversees all academic support services for students (including tutoring, board preparation and general academic support), oversees Learning Communities, Student Council and Student Interest Groups/Clubs. The OSA also oversees Student Wellness through the Student Wellness Advisor and an independently contracted mental health counseling program, coordinates and administers the clinical curriculum (3rd and 4th year), the recently implemented Coaching Program for all medical students, the SAGE program (specialty advising, guidance and exploration), the summer research program, manages the residency application process for medical students, assists in monitoring the learning environment (through the administration of the Appropriate Treatment in Medicine group), plans and executes many events including orientation programs for 1st, 2nd & 3rd year students, White Coat ceremony, Match Day and Commencement activities. The Registrar’s Office is responsible for the management of the administrative student information systems, annual registration, administration of the Visiting Clerkship Program, the annual clerkship scheduling processes, clerkship director meetings, the Student Ethics and Promotions Committee, the annual publication of the clerkship catalogs, 3rd Year Orientation Guide and the Clerkship Director Guides. In addition, the two offices provide oversight and production of the annual MSPE (medical student performance evaluation) for senior medical students and assist in promoting and monitoring a positive learning environment for M.D. students. The OSA/Registrar offices are also key to supporting the needs of student engagement in the clinical setting (for example, during COVID pandemic, we supplied appropriate PPE and worked in conjunction with the University to set up and implement a surveillance testing program for students). The Office of Student Affairs fosters an equitable and inclusive environment and is intentionally anti-racist in its approach to its work.
The Senior Program Coordinator will be an integral member of the Office of Student Affairs team. The Senior Program Coordinator will report directly to the Associate Dean of Student Affairs and Admissions. They will have a vital role in the coaching program, and support students and student leaders through the learning community program.
Under limited supervision, the Senior Program Coordinator provides advanced administrative support and coordination for the coaching program and the learning community program. Utilizing advanced knowledge and skills with varied office systems and databases, the Senior Program Coordinator drafts communication to faculty, staff and students, schedules and attends training and professional development sessions for all coaches and student representatives, supports the coaching and learning community program curricular goals, compiles and distributes supporting documents and responds to complex inquiries from faculty, staff and students with appropriate resolutions.
The Senior Program Coordinator monitors Learning Community and Coaching Program budgets, tracks spending and provides regular reports to constituents. They will coordinate and oversee the logistics for meetings and events which includes selecting and reserving venues, providing direction to University facilities services, collaborating with external vendors and handling payment for services.
The Senior Program Coordinator leads the population of Learning Community student representatives in onboarding and assists in the planning and implementation of student events and activities. They will be the initial contact for any learning community student representatives and provide feedback for event proposals to ensure that they meet all school and university policies
The Senior Program Coordinator should have a passion for organization and learning, as they will participate in other OSA projects, activities and events including Orientation Week, White Coat Ceremony, Match Day ceremony, Commencement Ceremony, etc. They will provide occasional back-up support to other OSA staff and assistant with many other general OSA tasks with oversight.