Search for University Jobs in Staff & Non-Managerial Professionals

Job ID: 146544

Graduate Advisor (4575U) 10917
University of California Berkeley

Date Posted Sep. 17, 2020
Title Graduate Advisor (4575U) 10917
University University of California Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Financial Aid
    Counseling Services
    Student Services

Graduate Advisor (4575U) 10917

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: September 29, 2020

Departmental Overview

Physics at Berkeley is home to faculty who are devoted to scientific discovery and the teaching of future physicists and students, both undergrad and grad, who come to learn and participate in cutting-edge research. The department has the full spectrum of scientists and has growing programs in: biophysics, quantum physics, atomic physics and quantum technologies.

Our physics department is one of the world's best and attracts over 7000 students from all over the world. In addition, post-docs and visitors, as well as staff, contribute to the vibrant life of this department.

Our mission is to expand the frontiers of fundamental physics research, to educate the next generation of scientific and educational leaders, and to produce an impact on the community commensurate with the distinguished history and tradition of Physics at Berkeley. We bring together diverse and excellent faculty, students, staff and researchers with a universal dedication to upholding the highest standards of scholarship, teaching, and service.


  • Applying professional Student Services concepts, provides the full range of student services to student population served by the organization.
  • Plans, designs, coordinates and provides workshops for students, information about the campus, or academic strategies and enrichment programs.
  • Plans and implements complex, high-visibility student events including: admissions recruitment, job fairs career placement and prospective student outreach.
  • Liaison to student organizations.
  • Plans, organizes and implements annual fellowship workshop.
  • May supervise student staff.

  • Within an academic department/school/college, provides and makes recommendations for the improvement of the following programs: Academic Advising: Advises faculty on departmental/school/college and university policies and procedures using seasoned skills.
  • Provides advice and assistance to students on academic and degree progress and program requirements.
  • Assists students in determining academic programs, alternative academic options, resolve scheduling conflicts, and similar issues.
  • Advises new, continuing, and all prospective students, parents, faculty, staff, and other educational institutions on academic program and College and University requirements making appropriate referrals to campus offices as necessary.
  • Reviews graduate students' progress and advises students and faculty on requirements for degree/program completion.
  • Tracks and evaluates completion of requirements and processes MA degree petition on a semesterly basis.
  • Identifies students with progression problems and recommends interventions.
  • Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination, harrassment and mental health matters.

  • Plans and implements outreach programs with specifically targeted institutions and students (URM).
  • Advises prospective applicants on necessary academic preparation, appropriateness of program as it pertains to the prospective applicant's goals.
  • Evaluates domestic and international applicants' transcripts for admission eligibility.
  • Initiates and arranges prospective students visits to Berkeley, pre-admissions.
  • Arrange departmental showcase for the Berkeley Edge Program Fall Graduate Admissions Conference, Diversity Recruitment at Open House.
  • Provides direct advice and counsel to Dept. Chair, Vice of Instruction, Summer Chair, Head Faculty Adviser and Diversity Coordinator for Physical Sciences, Diversity and Education Outreach Chair, Director of Administration, Campus Compliance Officer, UC Extension and Student Services Supervisor on all matters related to diversity and outreach.


  • Fully responsible for all processes related to equitable assignment of approximately 200 GSIs and 5-10 UGSI per year and coordinates GS/UGSI assignments each term including summers. Plans and implements instructor organizational meetings; recruits representatives from campus such Labor Relations and UHS to present at meetings; analyzes, interprets and implements regulations related to ASE hires; identifies Head GSIs, oversees nomination and selection of Outstanding GSI Awards. Manages GSI compliance reports.
  • In collaboration with undergraduate SSA3, recruits and hires Reader ASE appoinments based on course enrollments and needs.
  • Emergency backup for processing, evaluation, and awarding of student fellowships, grants, scholarships, and other awards.
  • Advises students on financial aid options on campus and extra-mural fellowship opportunities

  • Back up scheduler for all special events and one time room requests for the Department. Events include but are not limited to midterm reviews, final exams, special talks/lectures, workshops and commencement.
  • Updates and maintains website information for all matters related to graduate program including but not limited to course curriculum and graduate student handbook.
  • Recruits and processes hiring of Physics GRE Workshop Lead every fall.
  • Coordinates, manages and maintains all Graduate Student Instructor office and course center space.
  • Manage GSI building and office key access including advising insuring safety protocols are met.
  • Attends and supports Student Services events including Undergraduate Advising at CalDay as well as other department events; assists undergraduate SSA2 and SSA3 on all aspects of events as needed, including Commencement.
  • Manages all aspects for GSI teaching evaluations.

  • Advises department/college/school students on the job market process and the standards and norms specific to the student's field of study.
  • Advises on summer internship programs
  • Develops and maintains network of departments and regional firms interested in hiring summer students.
  • Serves on department graduate admissions panels and organizes job/career fairs.
  • Develops and enhances alumni recruitment network
  • Works with the Unit's Career Adviser (SSA3) to identify and cultivate potential employers

Required Qualifications
  • Working knowledge of advising and counseling techniques.
  • Knowledge of or ability to learn University-specific computer application programs and knowledge of or ability to learn University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
  • Ability in problem identification, reasoning.
  • Ability to develop original ideas to solve problems.
  • Interpersonal skills. Multicultural competencies; ability to work with diverse populations.
  • Bachelor's degree in related area and/or equivalent experience/training

Salary & Benefits

This is a monthly paid position, commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


Refer this job to a friend or colleague!

New Search | Previous

RSS for the latest higher education jobs
Atom for the latest higher education jobs
Need a Sabbatical Home Near Berkeley?