The Tufts University Art Galleries are dedicated to the presentation of art and the pressing issues of contemporary arts discourse. As the public center for visual arts at Tufts University, the Art Galleries create a dynamic learning space through a responsive program of contemporary art exhibitions, events, collecting, and scholarship, across our two locations in Medford and Boston.
The University Art Galleries department oversees the exhibition spaces in the Shirley and Alex Aidekman Arts Center on the Medford Campus, the galleries at the SMFA at Tufts in Boston, and the Tufts University’s Permanent and Public Art Collection. The Arts Galleries produce three to four main exhibitions each semester between the two campus locations alongside 15-20 curricular-driven installations per year.
What You'll Do
Under limited supervision, the Staff Assistant performs complex and diverse duties for the Art Galleries and Director Art Galleries and Director and serves as a liaison for students, faculty, staff and other constituents. The Staff Assistant is a vital link between the galleries’ two sites in Medford (on the Tufts main campus) and Boston (at the SMFA at Tufts). They will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will handle the below duties:
- Organize files systems for office
- Coordinate meetings and travel arrangements for the Director and visiting artists
- Produce, proofread and edit complex reports, documents and spreadsheets
- Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants
- Coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up and travel arrangements
- Coordinate department projects and programs, which may entail assisting with event planning, set up, and execution
What We're Looking For
- Knowledge and skills as typically acquired by a High School diploma/GED and 2-4 years of administrative experience OR college degree with 1-3 years’ experience.
- Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge.
- Bookkeeping or basic accounting knowledge.
- Strong organizational and interpersonal skills.
Special Work Schedule Requirements:
This is a hybrid position expected to be on campus 4 days a week with occasional nights and weekends for events.