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Job ID: 156513

Program Manager (7377U) 16700
University of California, Berkeley

Date Posted Mar. 25, 2021
Title Program Manager (7377U) 16700
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services

Program Manager (7377U) 16700

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: April 6, 2021

Departmental Overview

The College Writing Programs (CWP) is an instructional unit in the Undergraduate Division of the College of Letters and Science. The unit's mission includes introducing lower-division students to the conventions of academic writing; helping upper-division students enhance their skills in composing essays and writing research; offering instruction to students in English as an additional language, professional communication, digital rhetoric, creative writing, and public speaking; providing training to graduate students in the theory and practice of teaching composition. CWP also maintains an active summer instructional schedule, offering a large summer program in English Language Studies for international students (SELS), and a smaller program in creative writing (SCWP). Approximately, 1,800 Berkeley students are instructed during the fall and spring, and 2,000 students are instructed during the summer. The College Writing Program has a total budget of approximately $3 million.

CWP consists of a Director, the Program Manager (Administrative Officer 3;1.0 FTE), Course Scheduler (Curriculum Planner 3 1.0 FTE), and Program Assistant (Administrative Assistant 3 .75 FTE) as well as 3-4 student assistants, 30 academic year Lecturers. In spring and summer, CWP employs two Summer Program administrative teams (4-5 positions) and in summer, 50-60 visiting lecturers.


Academic and Staff HR
  • Interprets complex academic personnel policies, procedures, and practices from a variety of sources (labor contracts, Office of Faculty Equity and Welfare); determines the relevancy of appropriate policies, applies them effectively.
  • Facilitates and responsible for the preparation and timely submission of non-Senate personnel cases (appointments, merits, excellence reviews) and searches/recruitments on AP Recruit.
  • Counsels non-Senate faculty on moderate to complex work issues such as medical leaves and summer compensation limits.
  • Submits hires/separations, merits/promotions, and other approved actions to SHARE regional services for entry into UCPath. Investigates discrepancies in salary history, missing payroll, etc.
  • Coaches 1.75 staff FTE. Conducts staff performance evaluations, recommends merit increases and special performance awards, updates job descriptions, submits reclassification requests, and takes disciplinary action when necessary.
  • Recruits, hires, trains, and supervises student assistants; oversees project timelines and workflow.

Financial Management
  • Develops and prepares complex budgets and financial reports.
  • Provides reports on costs (Temporary Academic Support, Reading & Composition funding, etc.), forecasts major expenditures, identifies potential budget overruns/shortfalls, and develops strategies for conserving fiscal resources and best use of revenue (Summer Sessions and Concurrent Enrollment).
  • Reconciles academic and staff payroll to ensure costs are with the appropriate fund sources on a regular basis and corrects any identified errors.
  • Leads business operations in partnership with Program Assistant (AAIII), ensuring procurement, reimbursements (travel and entertainment), and ledger financial reconciliation are in compliance with university policies.
  • Maintains close and effective communication with the staff in the Dean's Office regarding budgetary issues.

General Administration/Faculty Support
  • Manages, coordinates, and administers a range of administrative operations for the College Writing Programs.
  • Advises and works with Director on the annual operating budget to ensure budget priorities are in line with strategic planning and the needs of students.
  • Collaborates with Dean's Office and Programs Scheduler to project course enrollments based on Annual Writing Placement Examination results and analysis of R&C course demand, dynamically responds to trends.
  • Assesses current business processes and identifies areas for improvement.
  • Oversees office space/facilities, coordinating maintenance, security, and usage of shared spaces, as well as ordering and updating computer equipment and office supplies. Maintains safety and emergency programs.
  • Assists in the design and drafting of organizational website content.
  • Liaisons with IT Client Services on behalf of faculty.
  • Manages logistics and communications for program events.

Professional Development
  • Participates in professional development workshops and meetings to keep up to date on relevant training and career interests.

Required Qualifications
  • Thorough knowledge or the ability to quickly learn of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Solid knowledge or the ability to quickly learn of common University-specific computer application programs (CalAnswers, UCPath, AP Recruit, Campus Solutions, BearBuy).
  • Ability to use discretion and maintain confidentiality.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.
  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
  • Bachelor's degree in related area and / or equivalent experience / training.

Salary & Benefits

Annual salary will be commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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