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Job ID: 218028

Senior Research Administrator
Tufts University

Date Posted Jul. 20, 2023
Title Senior Research Administrator
University Tufts University
Medford, MA, United States
Department Department of Public Health and Community Medicine
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory


The Department of Public Health and Community Medicine is an academic department within the Tufts University School of Medicine located on the Health Sciences Campus in Boston. Technical and academic assets within the department provide a strong research support system for federally-funded research.

The Department of Public Health & Community Medicine's Grant Administration staff are responsible for the administration of grants (pre and post). They are responsible for all aspects of coordinating, formatting, and submitting a grant and guiding the Principal Investigator through the process. They also monitor post-award spending, and work with investigators to ensure spending complies with federal contracting regulations.

What You'll Do

The Senior Research Administrator works under limited supervision and is responsible for administering a varied portfolio including most complex sponsored awards. Utilizing extensive research administration knowledge, works with faculty to develop sponsored proposals and to manage post award compliance activities. This role consults with faculty and staff in interpreting intricate sponsor rules and regulations, and 

Responsibilites include:

  • Identifies and proposes solutions and works toward resolutions related to complex pre/post-award matters
  • Mentors junior level research administration staff, as needed
  • Assists faculty and staff in navigating new research administration tools and systems
  • Reviews funding proposal opportunity announcement or request for grant proposal to gain understanding of requirements, submission process and sponsor guidelines
  • Assembles business components of grant application, routes proposal for internal approval, and prepares and submits subcontractor and other documentation to Office of Pre-Award Research Administration for final review and submission to sponsor
  • Prepares proposal’s categorized budget and budget justification, confirming accuracy of costs
  • Verifies correct facilities and administrative cost rate is applied. Identifies, obtains approval and ensures proper, documented cost share for proposal submission
  • Once grant has been awarded, revises categorized budget as necessary. Provides information for appointment of individuals in compliance with grant provisions. Identifies need for advance accounts and no-cost extensions and takes responsibility for completing required internal documentation
  • Monitors award budget and reports internally on spending. Reviews contracts and subcontracted procurement and financial transactions
  • Works with Principal Investigator (PI), school, department and central administration to determine allowable and allocable project charges. Develops burnrate analysis and budget projections in Axiom budget system as needed
  • Collaborates and serves as content expert, providing consultative advice to faculty and staff and assists in identifying problems and underlying causes to successfully resolve research administration-related matters


What We're Looking For

Basic Requirements:

  • Knowledge and experience typically acquired by completion of a bachelors degree and 5+ years of relevant work experience
  • Knowledge of funding agencies and their programs
  • Understanding of regulations that govern federal research funding and related areas of regulatory compliance
  • Proficient with MS Office applications (Outlook, Word, Excel, PowerPoint) and internet
  • Proficient with electronic grants management systems (i.e.,, NIH eRA Commons, NSF Fastlane, ProposalCentral, etc.) or ability to learn these and other applicable systems

Pay Range

Minimum $76,900.00, Midpoint $96,150.00, Maximum $115,400.00

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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