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Job ID: 218095

Executive Assistant 4 - Two Positions *Revised*
Kean University

Date Posted Jul. 21, 2023
Title Executive Assistant 4 - Two Positions *Revised*
University Kean University
Union, NJ, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Communications/Public Relations
    Administrative Support/Services

External Applicant Instructions

  • Please upload your resume/CV for automatic population of information to your Kean application.

  • Your contact information, work experience and education will be automatically filled in. Please review all fields - you will need to verify that the data is accurate.

  • In the “My Experience” section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.


Office of the President

Executive Assistant for the Office of the President


Division of Student Success and Retention

Executive Assistant to the Senior Vice President for Student Success and Special Counsel to the Office of the President

Revised - Two Positions

Kean University seeks two Executive Assistant 4 positions to provide executive-level support and manage a high volume workload in a fast-paced environment. The Executive Assistant 4 will effectively prioritize the needs of the office and executive(s) they support.

The Executive Assistant 4 for the Office of the President directly supports the Office of the President and the Executive Assistant to the President, assisting with day-to-day operations for the office and providing exemplary customer service. The Executive Assistant manages information flow and expedites work through the appropriate channels; works to ensure robust on-site support and backup coverage; assumes responsibility for aspects of operations as directed; and does related work as required.

The Executive Assistant 4 for the Senior Vice President for Student Success and Special Counsel to the Office of the President assists with day-to-day operations for all offices and work streams in the Senior Vice President’s portfolio. The Executive Assistant manages information flow and expedites work through the appropriate channels; assumes responsibility in all aspects of the operations under the direction of the Senior Vice President; manages the office; and does related work as required.

Both positions require a flexible schedule including occasional evening and weekend hours and may require travel.  

Qualifications:  Graduation from an accredited college with a Bachelor’s degree and two years of professional experience supporting senior level executives in a fast-paced environment is required. Two years of related professional experience may also be considered. Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. Bilingual in English and Spanish is preferred. Candidate must have strong interpersonal skills to interact with all levels of personnel and stakeholders. Excellent customer service skills and written and oral communication skills are essential.

Candidacy review begins immediately and continues until appointment is made. Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts are required prior to the starting date of employment.

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures.  

Diversity & Non-Discrimination Statement

Kean University is committed to establishing and maintaining a diverse campus community through inclusive excellence and equal opportunity.  Kean’s commitment to access and equity is designed to prepare each graduate to not only thrive, but climb higher in a diverse world.  As an affirmative action, equal opportunity institution we work to support a campus-wide agenda to foster a community that both values and promotes the diversity  216473 equity of all students, faculty, staff, administrators, and beyond.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

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applying for or inquiring about this job announcement.

Contact Information

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