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Job ID: 125851

Research Administrator, Finance (6206U) 27308
University of California, Berkeley

Date Posted Jul. 18, 2019
Title Research Administrator, Finance (6206U) 27308
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Fiscal Services

Research Administrator, Finance (6206U) 27308

About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: July 30, 2019

Departmental Overview
The UC Berkeley School of Social Welfare's pre-eminent faculty rank top in the nation in per capita productivity. Nationally and internationally recognized as leaders in their fields, our senate faculty conducts cutting-edge research on the major issues facing California, the US and the world. Berkeley Social Welfare field faculty represent a diversity of experience and talents, training and preparing our students to excel as the next generation of social work practitioners, professionals and educators.

The California Social Work Education Center (CalSWEC) is a unit of the University of California at Berkeley's School of Social Welfare (SSW). As the nation's largest statewide consortium of social work educators and practitioners, CalSWEC collaborates with 22 universities, as well as county agencies across the state to support social work education and training in the arenas of child welfare, behavioral health care, and services for again and older adults. CalSWEC contract with Federal and State to provide stipend and financial support programs for several hundred California social work students at the BASW and MSW levels, both full-time and part-time.

In support of the CalSWEC and SSW's mission, the Research Administration function within CalSWEC will provide departmental level of pre-award and post-award support services during the contracts and grants life cycle to Principle Investigator (PI) or Principle Directors (PD) in human resources, purchasing, and grants administration.

  • Under limited supervision, oversees the pre-award process from preparing submission through submission to the Sponsored Projects Office.
  • Serves as primary faculty liaison, assists PI with the development of contract and grant proposals.
  • Prepares proposal budgets and support documents that are required by proposal guidelines.
  • Coordinates proposal submission with Sponsored Projects Office.
  • Under limited supervision, provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements.
  • Monitors and administers post-award subcontracts and/or sub-awards and related finances.
  • Prepares comprehensive financial reports, monthly analysis of account activities, and portfolio management including cumulative expenses and projects to provide projections to Principal Investigator with current balances, obligations and expenditure forecasts.
  • Monitors and ensures allowability for financial transactions, expenditures, reconciles funds, identifies, investigates, analyzes, and resolves discrepancies and retains all necessary back up documentation.
  • Provides advice and counsel regarding terms and conditions of awards and allowability and feasibility of expenditures.
  • Tracks and ensures compliance with cost sharing commitments.
  • Under limited supervision, organizes plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
  • May facilitate PI interactions with Berkeley Regional Services HR and Berkeley Regional Services B&FS.
  • Prepares all close-out activities including: final projection, subcontracts, personnel and recurring expenses.
  • May work closely with Contract & Grant Accounting (CGA) to monitor and coordinate closeout of the fund.
  • Assists in support of audits as directed by senior staff.
  • Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, University, and/or funding agency processes and policies and compliance regulations.
  • Performs other duties as assigned.

Required Qualifications
  • Competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
  • Demonstrated ability to perform moderately complex financial analysis and customized reporting.
  • Knowledge of generally accepted accounting, fiscal and reporting principles.
  • Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.
  • Requires independent judgment and strong organization, communication skills, and customer service focus across broad and diverse subject areas..
  • Working knowledge in applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
  • Proficiency working with computer and information management systems.
  • Knowledge of compliance regulations in all areas of research administration.
  • Proven ability to participate and contribute as a member of a team in support of unit goals and objectives.
  • Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.
  • Ability to manage significant volume of transactions.

  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Minimum of one year of demonstrated experience in research contract and grant management.
  • Extensive experience in pre-award administration, proposal preparation and submission processes.
  • Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.
  • Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
  • Requires thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.
  • Ability to translate technical/scientific concepts into a fundable proposal.

Salary & Benefits
This is an exempt, monthly paid position. Salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Other Information
This position is a one-year, contract appointment, at 100% time or 40-hours per week.

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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